Facilities Maintenance Operations Planner

City of Kingston; Kingston; On-site; CAD 41,000 - 52,000; Full time

Benefits offered by this job

OMERS defined pension plan

Employee wellness and assistance

Ongoing training and education

Corporate perks: discounted transit

Learning & development resources

Relocation assistance

Job summary

The City of Kingston is seeking a Facilities Maintenance Operations Coordinator to plan, schedule, and coordinate maintenance activities across its municipal facilities portfolio, ensuring regulatory compliance and reliable public service.

This role uses CMMS to manage daily to long-range maintenance, coordinates internal trades and external contractors, monitors KPIs, and communicates with staff and client departments to keep operations safe and efficient.

Qualifications

• Two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or related field.
• Minimum three (3) years of planning and scheduling experience in facilities maintenance or related field.
• Certification as Engineering Technician, Certified Engineering Technologist, or licenced skilled trade certification would be considered an asset.

Responsibilities

• Develop and maintain daily, weekly, and long-range maintenance schedules using CMMS
• Prioritize and coordinate preventive and corrective maintenance across multiple facilities
• Respond to emergent service needs by adjusting schedules and reallocating resources
• Liaise with external contractors and internal departments to confirm readiness and scope of work
• Interpret technical documents to support planning and decision-making
• Monitor maintenance KPIs and participate in compliance reporting and audits
• Initiate corrective actions for missed deadlines and contractor issues
• Ensure work aligns with by-laws, safety programs, and applicable codes/regulations (e.g., asbestos, electrical)
• Identify hazards and coordinate timely resolution with appropriate resources
• Serve as a technical resource for field staff, supervisors, and managers

Skills

Planning and scheduling

Contractor coordination

Regulatory compliance

Communication

Education

Two-year post-secondary diploma in Facilities Maintenance or related field

Engineering Technician/Technologist certification asset

Skilled trades apprenticeship considered an asset

Tools

CMMS

Microsoft Office Suite (Excel, Outlook, Word)

Job description

The City of Kingston is seeking a Facilities Maintenance Operations Coordinator to plan, schedule, and coordinate maintenance activities across its municipal facilities portfolio, ensuring regulatory compliance and reliable public service.

This role uses CMMS to manage daily to long-range maintenance, coordinates internal trades and external contractors, monitors KPIs, and communicates with staff and client departments to keep operations safe and efficient.