Facilities Maintenance Services Coordinator, Regular Full-Time

Kibbi Technologies Inc.; Kingston; On-site; CAD 55,000 - 70,000; Full time

Job summary

The City of Kingston is seeking a Facilities Maintenance Operations Coordinator to plan, schedule, and coordinate maintenance activities for City facilities, supporting the efficient delivery of services across a municipal asset portfolio. The role ensures regulatory compliance, optimizes resource use, and maintains strong communication with staff, contractors, and client departments.

This full-time position requires CMMS proficiency, strong problem-solving, and the ability to manage competing

Job description

The Details

Job Title: Facilities Maintenance Services Coordinator, Regular Full-Time

Job Number: J0726-0136

Job Code: 09B321

Job Category: Trades

Bargaining Unit: CUPE

Job Type: Full Time

Employment Type: New

Number Of Positions: 1

Hours Of Work: 35 hrs/wk

Salary: $30.11 - $38.52/Hour

Date Posted: September 1, 2026

Closing Date: September 9, 2026

The Role

The Facilities Maintenance Operations Coordinator is responsible for planning,scheduling, and coordinating maintenance activities for City facilities tosupport the efficient delivery of services across a complex municipal assetportfolio. The position ensures compliance with regulatory standards, maximizesresource utilization, and maintains strong communication with internal staff,contractors, and client departments. This role is critical to ensuringoperational reliability and public service continuity.

Meet your department...

We maintain and improve the City’s buildings and facilities to ensure they aresafe, efficient, and well-designed. Our team handles maintenance, repairs, andconstruction projects that support City operations and enhance spaces for staffand residents.

What You'll Do...

• Develop and maintain daily, weekly, and long-range maintenance schedules forboth internal trades staff and contracted services using a ComputerizedMaintenance Management System (CMMS)
• Prioritize and coordinate preventive and corrective maintenance activitiesacross multiple facilities, ensuring adherence to legislation and safetyprotocols
• Respond to emergent service needs by adjusting schedules, reallocatingresources, and maintaining ongoing communication with stakeholders
• Liaise with external contractors and internal departments to confirm readiness,access, and scope of scheduled work
• Interpret technical documents including blueprints, equipment manuals, policies,and safety programs to support planning and decision-making
• Monitor maintenance KPIs, track service delivery performance, and participate incompliance reporting and audit preparation
• Initiate corrective actions for missed deadlines, contractor cancellations,or resource gaps, and support root cause analysis for recurring issues
• Ensure scheduled work aligns with procurement by-laws, safety programs (e.g.,Asbestos, Electrical, Backflow), and all applicable codes and regulations (TSSA,ESA, MOL, MOE, etc.)
• Identify physical hazards reported through internal systems and coordinatetimely resolution based on risk and resource availability
• Serve as a key technical resource for field staff, supervisors, and managers inplanning operational work
• Other duties as assigned

To qualify, you'll need...

• Successful completion of a two-year post-secondary diploma in FacilitiesMaintenance, Building Systems, Engineering Technician/Technology,Mechanical/Electrical trades, Construction, or a related technical field; orsuccessful completion of a recognized skilled trades apprenticeship program
• Certification as an Engineering Technician, Certified Engineering Technologist,or licenced skilled trade certification would be considered an asset
• Minimum three (3) years of planning and scheduling experience in facilitiesmaintenance or a related field
• Experience with contractor coordination, compliance standards, and assetmanagement in a municipal or institutional environment is considered an asset
• Proficient in CMMS and Microsoft Office Suite (especially Excel, Outlook, Word)
• Strong ability to read technical manuals, blueprints, operating procedures, andlegislative requirements
• Proven problem-solving skills in high-change, service-driven environments
• Excellent written and verbal communication skills for coordinating acrossdepartments and documenting in CMMS
• Able to manage competing priorities, interruptions, and changing schedules whilemaintaining accuracy
• Familiarity with policy interpretation and compliance requirements for buildingsystems and municipal safety programs
• Must demonstrate corporate values of Belonging, Collaboration, Accountability,and Innovation
• Must possess and maintain a valid class “G” driver’s license
• Must obtain and maintain a satisfactory criminal record check, includingvulnerable sector

Why us?

Join a team that’s building more than a city - we’re building a community wherepeople thrive. At the City of Kingston, your work has real impact: saferstreets, greener spaces, inclusive experiences, innovative transit, creativepublic spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers,innovators, and community-builders who take pride in shaping the place we callhome. As an employer, we’re committed to your growth, your well-being, andcreating an environment where every voice counts. Your career is more than a job- it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewardspackage, which may include extended health coverage, travel and life insurance,and long-term disability. Specific benefits can vary depending on your role andterms of employment.

In Addition, Employees May Enjoy Access To

• OMERS defined pension plan
• Vacation entitlements
• Employee wellness and assistance programs and resources
• Ongoing training and education opportunities
• Flexible work arrangements
• Corporate perks such as discounted transit and fitness passes
• Learning & development resources and networks
• Relocation assistance and local resources

Accommodations

Accommodations are available at all stages of the recruitment and selectionprocess to support a barrier-free experience for all candidates in accordancewith the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarianswith Disabilities Act (AODA). If you require any accommodations, please let usknow.

AI & Recruitment Process

The City of Kingston may utilize artificial intelligence (AI) assisted toolsthroughout the recruitment process. All final hiring decisions are made byqualified municipal staff.

Our commitment

The City of Kingston acknowledges that we are on the traditional homeland of theAnishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for theircare and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and allresidents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives.