Facilities Maintenance Services Coordinator, Regular Full-Time

City of Kingston

Kingston

On-site

CAD 41,000 - 52,000

Full time

1 hour ago

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Benefits offered by this job

OMERS defined pension plan

Employee wellness and assistance

Ongoing training and education

Corporate perks: discounted transit

Learning & development resources

Relocation assistance

Job summary

The City of Kingston is seeking a Facilities Maintenance Operations Coordinator to plan, schedule, and coordinate maintenance activities across its municipal facilities portfolio, ensuring regulatory compliance and reliable public service.

This role uses CMMS to manage daily to long-range maintenance, coordinates internal trades and external contractors, monitors KPIs, and communicates with staff and client departments to keep operations safe and efficient.

Qualifications

Two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or related field.
Minimum three (3) years of planning and scheduling experience in facilities maintenance or related field.
Certification as Engineering Technician, Certified Engineering Technologist, or licenced skilled trade certification would be considered an asset.

Responsibilities

Develop and maintain daily, weekly, and long-range maintenance schedules using CMMS
Prioritize and coordinate preventive and corrective maintenance across multiple facilities
Respond to emergent service needs by adjusting schedules and reallocating resources
Liaise with external contractors and internal departments to confirm readiness and scope of work
Interpret technical documents to support planning and decision-making
Monitor maintenance KPIs and participate in compliance reporting and audits
Initiate corrective actions for missed deadlines and contractor issues
Ensure work aligns with by-laws, safety programs, and applicable codes/regulations (e.g., asbestos, electrical)
Identify hazards and coordinate timely resolution with appropriate resources
Serve as a technical resource for field staff, supervisors, and managers

Skills

Planning and scheduling

Contractor coordination

Regulatory compliance

Communication

Education

Two-year post-secondary diploma in Facilities Maintenance or related field

Engineering Technician/Technologist certification asset

Skilled trades apprenticeship considered an asset

Tools

CMMS

Microsoft Office Suite (Excel, Outlook, Word)

Job description

Facilities Maintenance Services Coordinator, Regular Full-Time

Job Number

J0726-0136

Job Code

09B321

Job Category

Bargaining Unit

CUPE

Job Type

Full Time

Employment Type

New

Number Of Positions

35 hrs/wk

$30.11 - $38.52/Hour

Date Posted

September 1, 2026

Closing Date

September 9, 2026

The Role

The Facilities Maintenance Operations Coordinator is responsible for planning, scheduling, and coordinating maintenance activities for City facilities to support the efficient delivery of services across a complex municipal asset portfolio. The position ensures compliance with regulatory standards, maximizes resource utilization, and maintains strong communication with internal staff, contractors, and client departments. This role is critical to ensuring operational reliability and public service continuity.

We maintain and improve the City’s buildings and facilities to ensure they are safe, efficient, and well-designed. Our team handles maintenance, repairs, and construction projects that support City operations and enhance spaces for staff and residents.

What You'll Do...

Develop and maintain daily, weekly, and long-range maintenance schedules for both internal trades staff and contracted services using a Computerized Maintenance Management System (CMMS)

Prioritize and coordinate preventive and corrective maintenance activities across multiple facilities, ensuring adherence to legislation and safety protocols

Respond to emergent service needs by adjusting schedules, reallocating resources, and maintaining ongoing communication with stakeholders

Liaise with external contractors and internal departments to confirm readiness, access, and scope of scheduled work

Interpret technical documents including blueprints, equipment manuals, policies, and safety programs to support planning and decision-making

Monitor maintenance KPIs, track service delivery performance, and participate in compliance reporting and audit preparation

Initiate corrective actions for missed deadlines, contractor cancellations, or resource gaps, and support root cause analysis for recurring issues

Ensure scheduled work aligns with procurement by-laws, safety programs (e.g., Asbestos, Electrical, Backflow), and all applicable codes and regulations (TSSA, ESA, MOL, MOE, etc.)

Identify physical hazards reported through internal systems and coordinate timely resolution based on risk and resource availability

Serve as a key technical resource for field staff, supervisors, and managers in planning operational work

Other duties as assigned

Successful completion of a two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or a related technical field; or successful completion of a recognized skilled trades apprenticeship program

Certification as an Engineering Technician, Certified Engineering Technologist, or licenced skilled trade certification would be considered an asset

Minimum three (3) years of planning and scheduling experience in facilities maintenance or a related field

Experience with contractor coordination, compliance standards, and asset management in a municipal or institutional environment is considered an asset

Proficient in CMMS and Microsoft Office Suite (especially Excel, Outlook, Word)

Strong ability to read technical manuals, blueprints, operating procedures, and legislative requirements

Excellent written and verbal communication skills for coordinating across departments and documenting in CMMS

Able to manage competing priorities, interruptions, and changing schedules while maintaining accuracy

Familiarity with policy interpretation and compliance requirements for building systems and municipal safety programs

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Must possess and maintain a valid class “G” driver’s license

Must obtain and maintain a satisfactory criminal record check, including vulnerable sector

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well-being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long-term disability. Specific benefits can vary depending on your role and terms of employment.