Facilities & Events Booking Specialist

Queen's University; Kingston; On-site; CAD 55,000 - 75,000; Full time

Job summary

Queen's University is seeking a Facilities and Events Booking Coordinator to support operation of Athletics and Recreation Facilities. You will liaise with A&R programs, community groups, and campus partners to facilitate high-quality events, maximize usage, and ensure efficient facility bookings.

The role covers planning, coordination, and execution of events; you will manage venue communications, scheduling, setup, vendor coordination, contracts, budgets, invoicing, and reporting.

Qualifications

• Planning and coordination of events and facility bookings
• Budgeting, invoicing, and vendor coordination for events
• Staff supervision and allocation for event delivery

Responsibilities

• Plan, coordinate and execute events and facility bookings
• Serve as the primary point of contact for bookings and venue communications
• Manage schedules, setup, vendor coordination, contracts, and hospitality arrangements
• Analyze event performance and prepare reports for business partners

Job description

Queen's University is seeking a Facilities and Events Booking Coordinator to support operation of Athletics and Recreation Facilities. You will liaise with A&R programs, community groups, and campus partners to facilitate high-quality events, maximize usage, and ensure efficient facility bookings.

The role covers planning, coordination, and execution of events; you will manage venue communications, scheduling, setup, vendor coordination, contracts, budgets, invoicing, and reporting.