Coordinator, Facility and Events Booking

Queen's University; Kingston; On-site; CAD 55,000 - 75,000; Full time

Job summary

Queen's University is seeking a Facilities and Events Booking Coordinator to support operation of Athletics and Recreation Facilities. You will liaise with A&R programs, community groups, and campus partners to facilitate high-quality events, maximize usage, and ensure efficient facility bookings.

The role covers planning, coordination, and execution of events; you will manage venue communications, scheduling, setup, vendor coordination, contracts, budgets, invoicing, and reporting.

Qualifications

• Planning and coordination of events and facility bookings
• Budgeting, invoicing, and vendor coordination for events
• Staff supervision and allocation for event delivery

Responsibilities

• Plan, coordinate and execute events and facility bookings
• Serve as the primary point of contact for bookings and venue communications
• Manage schedules, setup, vendor coordination, contracts, and hospitality arrangements
• Analyze event performance and prepare reports for business partners

Job description

A Brief Overview

Reporting to the Manager, Event Delivery, and in coordination with the Manager, Facility Operations, the Facilities and Events Booking Coordinator plays a key role in the operation of Athletics and Recreation Facilities at Queen's University. The successful candidate will work closely with A&R programs, community user groups, and campus partners to assist in facilitating high-quality events, maximizing usage and efficiency of all A&R facilities.

This position is responsible for the planning, coordination and execution of events and facility bookings. This position serves as the primary point of contact for events bookings, including organizing event support such as venue communications, schedules, setup, vendor bookings and hospitality arrangements. This position manages event logistics, venue scheduling, contracts, budgets, invoicing and vendor coordination to ensure successful event delivery and a high-quality client experience. The position analyzes event performance, prepares reports for business partners, oversees booking administration and operational support. This position also directs, allocates and supervises the work of other staff.

The schedule for this position requires the incumbent to work variable hours on a regular basis, including evenings and weekends. This position is subject to the Averaging provisions of the USW Local 2010 Collective Agreement.