Facilities Coordinator

CBRE, Inc.; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

CBRE, Inc. is seeking a Facilities Coordinator in Toronto, Ontario to work with clients, vendors, and contractors to ensure facility work orders are completed efficiently.

This role supports the Facilities Management function, assisting Property Managers with repairs and investment plans. You will collaborate with landlords and service providers, acknowledge inquiries, collect work orders, and monitor progress while following established procedures and reporting formats.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are implemented and recognized.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, concise communications, and memos; ask clarifying questions when needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Deliver output by following defined procedures under close supervision and guidance.
• Impact through clearly defined duties and tasks as described.

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.