Facilities Coordinator

Caldic; Mississauga; On-site; CAD 45,000 - 65,000; Full time

Job summary

Caldic Canada Inc. is seeking a Facilities Coordinator in Mississauga to provide comprehensive admin and facilities support. The role includes visitor management, sourcing supplies, coordinating mail and couriers, and maintaining boardroom readiness.

You will oversee inventory, assist with security tasks, and ensure compliance with health and safety standards while supporting the Operations team in a fast-paced environment.

Qualifications

• Minimum 3 years’ experience in an office setting.
• Strong MS Office proficiency required.
• Experience with external couriers (Canada Post, FedEx, UPS) preferred.
• High attention to detail with ability to multi-task.

Responsibilities

• Answer and manage inbound telephone inquiries.
• Administer and manage inbound/outbound mail and couriers.
• Order supplies and oversee inventory for Mississauga facility.
• Coordinate boardroom bookings and visitor logistics.
• Maintain office/kitchen supplies and facility data.
• Support health, safety, GMPs and HACCP compliance.

Skills

MS Office Suite

Verbal & written communication

Attention to detail

Multi-tasking

Visitor management

Education

High school diploma

Tools

Canada Post / FedEx coordination

Job description

Position function: Reporting to the Operations Manager of Caldic Canada Inc., the individual will be responsible for providing all administrative and facility support for the company.

Scope: The Facilities Coordinator is responsible for planning and overseeing all administrative support and facilities services for the company. This includes but not limited to, acting as a key point of contact for all visitors, ordering of supplies and overseeing the maintenance process. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

Key Responsibilities

• Answer and manage inbound telephone inquiries
• Administer and manage inbound/outbound mail; including priority post, packages, couriers and other incidental office correspondence
• Assist in the ordering of any lunches for visitors and booking of boardrooms as needed
• Daily check of boardroom readiness (stocked with water, snacks etc.)
• Maintain and order office and kitchen supplies for Mississauga facility, track for efficiencies
• Maintain the communications presentations for the facility TVs
• Centralized tracking of key facility data (ie: utilities/waste/fuel/labour hours) for HSE and Operations applications
• Close and store all completed maintenance records and report on outstanding items
• Liaise with the property manager as needed
• Manage the temporary/visitor key cards; track and record name, date borrowed and date returned
• Assist in the management of building security, such as the assignment of keys, badges and alarm codes for approved personnel.
• Coordinate uniforms for new employees/manage cancellation process for employees no longer with Caldic. Evaluation of any other service with the uniform company
• Managing special projects and other duties as assigned
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements

Job Requirements

• Minimum grade 12 education or equivalent.
• Minimum 3 years’ experience in an office setting.
• Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items.
• Proficient in MS Office Suite.
• Previous experience working with external couriers (i.e. Canada Post, Fedex, UPS etc.)
• Strong verbal and written communication skills.
• Ability to process high volumes of paperwork.
• Strong attention to detail and highly organized.
• Superior multi-tasking and prioritizing capability.

Accepting Direction

Accepting Responsibility

Acquiring Information

Acting Decisively

Acting Strategically

Acting with Integrity

Adapting to Change

Adapting to Others

Agility

Building and Supporting Teams

Championing Customer Needs

About Caldic

At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.

We offer:

• Global opportunities with rapid career growth and development
• An inclusive, diverse, and dynamic work environment
• The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more

We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com

Equal Opportunity Employer

Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.