Facilities Coordinator - Calgary

CBI Home Health; Calgary; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Group RRSP and extended medical

Dental coverage

Employee discounts with Perkopolis

Employee assistance program

Paid orientation and training

Career growth opportunities

Job summary

CBI Home Health is seeking a Facilities Coordinator in Calgary, AB. The role focuses on invoice reconciliation, reporting, licensing documentation, and inventory management for HH and SCS facilities.

The candidate will work with procurement and facility teams, handling data across multiple systems and providing administrative support in a fast-paced environment.

Qualifications

• Minimum Grade 12 education; Diploma/Certificate in Business Administration, Medical Administration or related field preferred.
• Advanced knowledge of MS Excel and data reporting.
• 1–2 years administrative or customer service experience.
• Experience handling confidential information preferred.

Responsibilities

• Reconcile invoices and cost center coding with appropriate approvals.
• Generate reports using ServiceNow and NetSuite.
• Track licensing documentation for Home Health (HH) and Specialized Community Services (SCS) facilities.
• Manage inventory of appliances, furniture, and equipment across residential homes and clinical sites.
• Support operational and administrative functions across HH and SCS.

Skills

Data analysis

Attention to detail

Communication

Time management

Team collaboration

Problem solving

Customer service

Organizational skills

Multitasking

Education

Grade 12 education

Diploma/Certificate in Business Administration or Medical Administration

Tools

MS Excel

ServiceNow

NetSuite

Job description

Description

Facilities Coordinator - Calgary AB

CBI Home Health supports people at home and in the community. We are one of Canada’s leading specialized community services, home and integrated care providers, operating in more than 800 communities across the country. Our teams work together to deliver the right care at the right time, helping people live safely, independently, and with dignity. Learn more at cbihomehealth.ca .

Because Your Care Matters.

CBI Home Health is looking to hire Facilities Coordinator - Calgary AB

Why CBI Home Health?

We're committed to making a difference in people’s lives - and that starts with yours. You'll enjoy a flexible schedule that allows you to achieve your goals at work and at home. As you care for others, CBI Home Health will care for you by providing the equipment, training and resources that you need to feel confident every day.

Here's a closer look at our total rewards and benefits

• Reward and recognition programs, including earned-wage access through our partnership with ZayZoon
• Comprehensive benefits package including Group RRSP, extended medical and dental coverage
• Employee Perks and Discount Programs through our partnership with Perkopolis
• Employee and Family Assistance Program
• Paid orientation, training and development with opportunities to grow your career

What you will do

The Facilities Coordinator works closely with the Senior Manager of Procurement and Facility Services and National Facility Services Managers. Key responsibilities include invoice reconciliation with appropriate approvals and cost center coding, generating reports through ServiceNow and NetSuite, tracking and maintaining licensing documentation for Home Health (HH) and Specialized Community Services (SCS) facilities, and managing inventory of appliances, furniture, and equipment across residential homes and clinical sites. This role also supports both operational and administrative functions across Home Health (HH) and Specialized Community Services (SCS).

This role gathers operational requirements, coordinates with external contractors and consultants, and contributes to business case development. The Coordinator is responsible for organizing and maintaining departmental files, managing the Facilities intranet content, and supporting internal communications.

What you will need to be successful

• Minimum Grade 12 education with a Diploma or Certificate in Business Administration, Medical Administration, or a related field preferred.
• Advanced knowledge of MS Excel
• Minimum 1-2 years of experience in an administrative or customer service role.
• Experience in handling confidential information is highly preferred.
• Strong proficiency in Excel (formulas, pivot tables, data analysis, and reporting)
• Experience generating and interpreting reports using ServiceNow and NetSuite
• Knowledge of invoice reconciliation, GL/cost center coding, and data accuracy
• Ability to consolidate and analyze data from multiple systems
• High attention to detail and accuracy in financial and operational work
• Strong communication skills for coordinating with teams and resolving issues
• Effective collaboration and teamwork across departments
• Problem-solving skills to identify and address discrepancies
• Strong time management and ability to prioritize multiple tasks
• Customer service-oriented with a responsive and professional approach
• Experience working in a fast-paced, deadline-driven environment
• Reliability and accountability in completing tasks with minimal supervision
• Strong organizational skills with the ability to manage competing priorities

Recruitment Technology Disclosure: We use technology and automation to support administrative aspects of our recruitment process. Artificial Intelligence is not used to evaluate, rank, or select candidates. All hiring decisions are made by people.

CBI Home Health is committed to a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals and are committed to providing accommodations throughout the hiring process in accordance with applicable legislation. Please advise your recruiter if you require an accommodation