Document Management Associate

Caldic North America; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

Caldic North America is seeking a Procurement Associate to manage supplier relations and oversee onboarding processes. This role involves collaboration with various departments to ensure documentation is current and quality standards are met. Ideal candidates will be self-motivated, detail-oriented, and possess strong interpersonal skills. Join a team that values innovation and relationships.

Qualifications

• Ability to manage multiple priorities and deliver results promptly.
• Experience with document management is beneficial.

Responsibilities

• Qualify and approve new vendors and manufacturers.
• Support product approval by collaborating with vendors.
• Manage the internal Change Control process for Procurement.

Skills

Interpersonal Skills

Organizational Skills

Problem-Solving Skills

Attention to Detail

Computer Literacy

Self-Motivated

Education

Background in Science

Quality Assurance

Job description

Direct message the job poster from Caldic North America

Overview

I connect organizations with top talent while driving recruitment strategies that inspire growth and optimize teams.

At Caldic, we continually develop our capabilities and strive to improve daily, aiming to build long-term relationships. To add value to our company and solutions, we are seeking to expand our team. Are you a natural leader with proven success in the industrial market? Do you have the drive to succeed in a fast-paced environment? If so, we want to hear from you!

Position Function

Reporting to the Procurement Director, the candidate will handle supplier relations and oversee the onboarding process. This involves close collaboration with Procurement, Quality, Regulatory, and Accounts Payable departments, facilitating communication and documentation, and reaching out to suppliers for technical data to ensure internal documentation is current for ingredients and resale products. The role acts as a technical liaison between suppliers and internal teams, ensuring high quality and customer satisfaction.

Major Tasks and Duties

• Qualify and approve new vendors and manufacturers by obtaining necessary documentation, working directly with vendors to support approval processes.
• Support product approval by collaborating with vendors and the Commercialization team to gather documentation for new materials.
• Create vendor, manufacturer, and item codes to initiate commercialization.
• Collect facility information (LOG, audit certificates, reports, etc.) from vendors to maintain updated records of approved vendors and manufacturing facilities.
• Manage the internal Change Control process for Procurement, coordinating with other departments for completion.
• Generate reports as required by management or other teams.
• Become proficient in the internal Ticket Sourcing software and processes.
• Assist the Procurement team with New Supplier Evaluation (NSE) requests.
• Perform other tasks as assigned by the manager.
• Adhere to all company policies.

Knowledge, Skills, and Experience

• Strong interpersonal, organizational, and problem-solving skills.
• Ability to manage multiple priorities and deliver results promptly.
• Attention to detail and computer literacy.
• Self-motivated with minimal supervision.
• A background in Science or Quality Assurance is advantageous.
• Experience with document management is beneficial.
• Knowledge of GFSI standards is considered an asset.
• Process and documentation-oriented mindset.

About Us

At Caldic, we value team spirit, built on strong relationships and open communication. We support our employees and encourage entrepreneurial initiative. We aim to make a difference through innovative and sustainable solutions in life sciences and specialty chemicals, with a commitment encapsulated in our tagline ‘Because we care.'

Our global presence spans 19 countries, with about 1200 employees dedicated to delivering value-added solutions daily. For more information, visit www.caldic.com.

Caldic Canada Inc. is an Equal Employment Opportunity employer, committed to non-discrimination and providing accommodations upon request.

Additional Details

• Seniority Level: Associate
• Employment Type: Full-time
• Job Function: Management, Administrative, and Production
• Industry: Food and Beverage Services