Export Documentation Coordinator

P&H, Limited; Vancouver; On-site; CAD 45,000 - 65,000; Full time

Job summary

Parrish & Heimbecker, Limited is hiring an Export Documentation Coordinator in Vancouver to manage export paperwork, communicate with buyers, and arrange inspections for our bulk vessel program from the Port of Vancouver.

The role supports the Grain & Crop Inputs division, requiring 1–3 years in export docs, strong communication, and LC experience, with a team of three handling the program.

Qualifications

• 1-3 years' experience in export documentation with agriculture or bulk commodities preferred.
• Post-secondary education in logistics or related field may be considered.
• Experience with letters of credit is an asset.
• Strong written and verbal communication skills.
• Excellent organizational and time management with the ability to meet deadlines.
• Analytical mindset to identify issues and propose viable solutions.
• Ability to build strategic relationships with internal and external stakeholders.
• Flexible working hours and a strong work ethic.

Responsibilities

• Prepare, review, and dispatch export documentation per contractual, regulatory, and banking requirements.
• Liaise with buyers on document instructions and amendments.
• Arrange sampling, inspections, and certification with providers.
• Issue commercial invoices and review vendor invoices for costs.
• Coordinate with banks on letters of credit and resolve discrepancies.
• Provide timely updates to internal teams on payment status and values.

Skills

Export documentation

Communication

Organization

Analytical thinking

Relationship building

Time management

Flexibility

Work ethic

Education

Post-secondary education in logistics

Post-secondary education in agriculture

Job description

Description

Employment Type: Full Time Permanent

Division: Grain

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

The Export Documentation Coordinator is a member of the 3-person team responsible for the execution all export documents pertaining to our bulk vessel program out of the Port of Vancouver.

Day to Day

• Prepare, review, and dispatch export documentation in accordance with contractual, regulatory, and banking requirements; liaise with buyers on document instructions and amendments
• Arrange sampling, inspections, and certification with inspection / laboratory providers
• Issue commercial invoices to buyers and review vendor invoices, identifying and allocating applicable costs for customer chargeback
• Liaise with banks on document presentation under letters of credit; ensure accuracy and resolve discrepancies in a timely manner
• Provide timely updates to internal teams, including cash/treasury, on payment status and expected value dates

What You’ll Bring

• 1-3 years' experience in export documentation with a preference for agriculture or bulk commodities; or an equivalent combination of education and experience may be considered
• Post-secondary education in areas such as logistics, agriculture, business administration, or an equivalent combination of education and experience may be considered
• Work experience with letters of credit may be considered
• High level of communication skills both verbal and written
• Excellent organizational and time managements skills with the ability to prioritize and meet deadlines
• Strong analytical skills to proactively identify issues and provide viable solutions to problems
• Ability to build strategic relationships with internal and external stakeholders
• Ability to work flexible working hours with a strong work ethic to be motivated and reliable

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program