Export Documentation Coordinator

Socket.dev; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

RRSP Matching Program

Paid Time Off and Wellness Initiatives

Learning and Development Opportunities

Tuition Reimbursement

Employee Assistance Program

Job summary

Parrish & Heimbecker, Limited (P&H) in Vancouver, BC, is seeking an Export Documentation Coordinator to manage export filings for our bulk vessel program from the Port of Vancouver.

You will prepare and review documents, coordinate inspections, issue invoices, and liaise with banks and internal teams to ensure timely settlements.

Qualifications

• 1-3 years’ export documentation experience, agriculture or bulk commodities preferred
• Post-secondary education in logistics, agriculture, business administration, or equivalent
• Experience with letters of credit may be considered
• Strong verbal and written communication; excellent organization and deadline orientation
• Ability to build strategic internal and external relationships

Responsibilities

• Prepare, review, and dispatch export documentation in accordance with contractual, regulatory, and banking requirements; liaise with buyers on document instructions and amendments
• Arrange sampling, inspections, and certification with inspection / laboratory providers
• Issue commercial invoices to buyers and review vendor invoices, identifying and allocating applicable costs for customer chargeback
• Liaise with banks on document presentation under letters of credit; ensure accuracy and resolve discrepancies in a timely manner
• Provide timely updates to internal teams, including cash/treasury, on payment status and expected value dates

Skills

Export documentation

Communication skills

Organization & time management

Analytical thinking

Stakeholder relationship building

Flexibility & reliability

Education

Logistics or business administration background

Post-secondary education in related fields

Job description

Export Documentation Coordinator

Employment Type: Full Time Permanent

Division: Grain

Location: Vancouver, BC

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

Grain & Crop Inputs: The Grain & Crop Inputs Division connects Canadian farmers to markets across the country and beyond. With a network of grain elevators, terminals, and agri-retail locations, we provide crop inputs, agronomic solutions, and grain marketing expertise to help producers succeed.

Want to know more? Start here: Grain & Crop Inputs | Parrish & Heimbecker

The Role

The Export Documentation Coordinator is a member of the 3-person team responsible for the execution all export documents pertaining to our bulk vessel program out of the Port of Vancouver.

Day to Day

• Prepare, review, and dispatch export documentation in accordance with contractual, regulatory, and banking requirements; liaise with buyers on document instructions and amendments
• Arrange sampling, inspections, and certification with inspection / laboratory providers
• Issue commercial invoices to buyers and review vendor invoices, identifying and allocating applicable costs for customer chargeback
• Liaise with banks on document presentation under letters of credit; ensure accuracy and resolve discrepancies in a timely manner
• Provide timely updates to internal teams, including cash/treasury, on payment status and expected value dates

What You’ll Bring

• 1-3 years' experience in export documentation with a preference for agriculture or bulk commodities; or an equivalent combination of education and experience may be considered
• Post-secondary education in areas such as logistics, agriculture, business administration, or an equivalent combination of education and experience may be considered
• Work experience with letters of credit may be considered
• High level of communication skills both verbal and written
• Excellent organizational and time managements skills with the ability to prioritize and meet deadlines
• Strong analytical skills to proactively identify issues and provide viable solutions to problems
• Ability to build strategic relationships with internal and external stakeholders
• Ability to work flexible working hours with a strong work ethic to be motivated and reliable

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program

Apply Today!

We thank all applicants, however only those selected for an interview will be contacted.

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.