Expeditor III

Randstad Canada; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

Randstad Canada is seeking an expeditor to support the Supply Chain function by expediting and tracking all aspects of equipment and materials for POs, contracts, or projects. You will proactively manage stakeholder meetings, templates, and risk mitigation while building strong vendor and client relationships.

The role requires 3-4 years in a fast-paced environment with solid knowledge of expediting, logistics, and project documentation, plus strong communication and organizational skills.

Qualifications

• Minimum 3-4 years in a high pace environment.
• Experience with expediting, logistics and project document requirements.
• Strong interpersonal and relationship-building skills.
• Equivalent combination of experience, training and/or education.

Responsibilities

• Expedite and track assigned equipment/material to site and align with project schedules.
• Coordinate vendor documentation and approvals (drawings, ITPs, VDRs, etc.).
• Lead vendor supply meetings and communicate status to stakeholders.
• Assist with invoice review and logistics coordination.

Skills

Expediting best practices

Logistics understanding

Vendor documentation

Interpersonal skills

Coordination

Multi-tasking

Customer service

Communication skills

Education

Post-secondary education in related field

Tools

MS Windows/Outlook

SharePoint

Oracle and SAP

Job description

Description

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Accountabilities

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process
• Manage assigned equipment/material to ensure on-time readiness and delivery to site in line with the project and construction schedule.
• Manage all vendor equipment/material documentation between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).
• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
• Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.
• Assist in the review and verification of invoices for accuracy as required
• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
• Communicate potential commercial and technical issues to the Project team members and stakeholders.
• Assist with logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
• Coordinate activities and communicate regularly with key stakeholders.
• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.
• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.
• Other duties as assigned

Scope

• This position is responsible for providing frequent, timely and results-oriented project equipment/material expediting.
• Responsibilities include, but are not limited to, positively influencing project, manage project milestones within scope, ensuring document submittal schedules and focus on completion of Purchase Order/Contract close out requirements.
• Requires the ability to communicate all issues and concerns precisely, clearly and unambiguously with all stakeholders.

Working Relationships

• Sr Expeditors, Expediting Team Lead , and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis.
• Team Lead and/or Manager to provide and change work assignments as required
• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Skills

Required:

• Minimum 3-4 years of applied experience in a high pace environment
• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Good interpersonal skills with ability to maintain and builds strong working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage timelines
• Ability to work on diverse projects and processes with conflicting deadlines.
• Customer service/Problem Solving/Organizational skills an asset.
• Working Knowledge of Engineering and Vendor Documentation is required.
• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.
• Knowledge of SharePoint, Oracle and SAP an asset.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Qualifications

• Minimum 3-4 years of applied experience in a high pace environment
• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Good interpersonal skills with ability to maintain and builds strong working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage timelines
• Ability to work on diverse projects and processes with conflicting deadlines.
• Customer service/Problem Solving/Organizational skills an asset.
• Working Knowledge of Engineering and Vendor Documentation is required.
• Strong and effective communication skills and attention to detail are a necessity

Advantages

• Knowledge of MS Windows/Outlook and Office Suite.
• Knowledge of SharePoint, Oracle and SAP an asset.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Summary

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.