Executive Support Specialist – General Manager

Desjardins Group; Rimouski; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Pension plan

Group insurance

Telemedicine

Health/wellness reimbursements

Telework equipment

Job summary

Desjardins Group in Rimouski, Quebec, is seeking an experienced administrative assistant to support the general manager and leadership team. The role covers planning, scheduling, document preparation, and meeting logistics to keep management informed and operations smooth.

You will manage calendars, handle communications, prepare strategic documents, take minutes, and coordinate board and committee meetings, while ensuring compliance with policies.

Qualifications

• Trade school diploma in a related field.
• Minimum of four years of relevant experience.
• Knowledge of French is required.
• Action oriented, effective communicator with customer focus.

Responsibilities

• Manage and follow up on the general manager's schedule, phone calls, emails, and mail, based on established priorities.
• Process a variety of requests according to general instructions.
• Consult, consolidate, and assemble documents of a strategic nature.
• Establish priorities and make the recommendations required for delivering these documents.
• Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.
• Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors.
• Take minutes and follow up with any business that arises.
• Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).
• Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).
• Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).
• Manage documents and update records related to general management (e.g. filing, purging and storage) in accordance with current practices and regulations.
• Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents for the general manager.
• Support the general manager in retrieving information, carrying out business processes and using information systems.

Skills

Schedule management

Communication skills

Document coordination

Meeting coordination

Record keeping

Internal communications

French language

Customer focus

Education

Trade school diploma in a related field

Job description

Desjardins Group in Rimouski, Quebec, is seeking an experienced administrative assistant to support the general manager and leadership team. The role covers planning, scheduling, document preparation, and meeting logistics to keep management informed and operations smooth.

You will manage calendars, handle communications, prepare strategic documents, take minutes, and coordinate board and committee meetings, while ensuring compliance with policies.