General Management Assistant

Desjardins Technology Group; Rimouski; Sur place; CAD 42 000 - 52 000; Plein temps

Avantages offerts par ce poste

Competitive salary + annual bonus

4 weeks vacation

Defined benefit pension plan

Group insurance including telemedicine

Health and wellness reimbursements + 1

Résumé du poste

Desjardins Technology Group is seeking an experienced administrative assistant to support the general manager and management team in Rimouski. You will manage schedules, handle communications, prepare documents and coordinate board-level meetings.

You will organize events, assist with internal caisse communications and maintain records in line with current practices. French language proficiency is required and four years of related experience is expected.

Qualifications

• Trade school diploma or equivalent related to the field.
• Minimum four years of relevant administrative experience.
• French language knowledge required.

Responsabilités

• Manage and follow up on the general manager's schedule, calls, emails and mail.
• Consolidate and assemble strategic documents and set priorities.
• Coordinate delivery of files to committees and take minutes.
• Organize logistics for meetings, training and events.
• Support internal caisse communications and manage admin tasks.

Connaissances

Action oriented

Communicates effectively

Customer focus

Nimble learning

Plans and aligns

Situational adaptability

Formation

Trade school diploma in a related field

Description du poste

The incumbent supports the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks. Activities include overseeing the planning and coordination of management activities. More specifically, you will be required to:

• Manage and follow up on the general manager's schedule, phone calls, emails, and mail, based on established priorities. Process a variety of requests according to general instructions.
• Consult, consolidate, and assemble documents of a strategic nature. Establish priorities and make the recommendations required for delivering these documents.
• Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.
• Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors. Take minutes and follow up with any business that arises.
• Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).
• Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).
• Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).
• Manage documents and update records related to general management (e.g. filing, purging and storage) in accordance with current practices and regulations.
• Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents for the general manager.
• Support the general manager in retrieving information, carrying out business processes and using information systems.

What we offer

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• Trade school diploma in a related field
• A minimum of four years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered

Knowledge of French is required

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!