Strategic Executive Assistant to Senior Leaders

Richardson Wealth Limited; Toronto; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Performance-based incentive plan

Health & dental benefits

RRSP matching

Paid time off

Job summary

Richardson Wealth Limited is seeking a highly organized Senior Administrative Assistant to support two senior leaders. The role involves managing complex calendars, coordinating travel, preparing expense reports, booking meetings, and supporting strategic initiatives in a fast-paced, collaborative environment.

The ideal candidate has 3+ years supporting senior leaders, exceptional communication, and strong proficiency with Microsoft Office tools.

Qualifications

• 3+ years of administrative support with senior leaders
• Exceptional verbal and written communication
• Strong organizational skills and attention to detail
• Ability to adapt quickly in a dynamic environment
• Demonstrated initiative and ability to work independently
• Strong stakeholder management and relationship-building
• Prioritization of competing demands and multitasking
• Advanced proficiency with Microsoft Office Suite
• Strong PowerPoint and Excel skills
• Experience using Teams and SharePoint
• Familiarity with AI tools such as Microsoft Copilot
• Comfort learning new technologies and systems quickly

Responsibilities

• Managing complex calendars and scheduling meetings across multiple stakeholders
• Coordinating travel arrangements including flights, accommodations, and itineraries
• Preparing and submitting expense reports
• Booking meeting rooms and coordinating leadership meetings
• Assisting with presentation development and follow-up materials
• Coordinating roadshows and leadership initiatives
• Supporting social media activities with Marketing
• Creating and maintaining reminders and processes
• Building relationships with internal and external stakeholders
• Managing confidential information with discretion
• Identifying opportunities to improve efficiency and solve problems

Skills

Communication

Organizational skills

Independence

Relationship management

Adaptability

Tools

Microsoft Teams

SharePoint

Copilot

PowerPoint

Excel

Job description

Richardson Wealth Limited is seeking a highly organized Senior Administrative Assistant to support two senior leaders. The role involves managing complex calendars, coordinating travel, preparing expense reports, booking meetings, and supporting strategic initiatives in a fast-paced, collaborative environment.

The ideal candidate has 3+ years supporting senior leaders, exceptional communication, and strong proficiency with Microsoft Office tools.