Executive Support Specialist for Two Senior Leaders

Richardson Wealth; Toronto; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Health & dental benefits

RRSP matching

Paid time off

Job summary

Richardson Wealth is seeking a highly organized Senior Administrative Assistant to provide executive-level support to two senior leaders. The role requires coordinating complex calendars, travel, and communications in a fast-paced environment.

Ideal candidates will have 3+ years of experience with senior leaders, strong communication, and advanced Microsoft Office skills. The position includes a competitive rewards package and on-site Toronto work with a focus on efficiency and strategic

Qualifications

• 3+ years of administrative support experience with senior leaders/executives.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to adapt quickly in a dynamic environment.
• Demonstrated initiative and ability to work independently.
• Strong relationship-building and stakeholder management skills.
• Proven ability to prioritize competing demands and multitask.
• Advanced proficiency with Microsoft Office Suite.
• Strong PowerPoint and Excel skills.
• Experience using Microsoft Teams and SharePoint.
• Familiarity with AI tools such as Microsoft Copilot.
• Comfort learning new technologies and systems quickly.

Responsibilities

• Manage complex calendars and scheduling across multiple stakeholders.
• Coordinate travel arrangements (flights, accommodations, itineraries).
• Prepare and submit expense reports.
• Book meeting rooms and coordinate logistics for leadership meetings.
• Assist with presentation development and follow-up materials.
• Coordinate roadshows and leadership initiatives.
• Support social media activities with Marketing (LinkedIn).
• Create and maintain reminders, schedules, and processes.
• Build relationships with internal and external stakeholders.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve efficiency and proactively solve problems.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication

Stakeholder management

Prioritization

Independent work

Adaptability

Relationship-building

Education

Bachelor’s degree (or equivalent)

Tools

Microsoft Office

PowerPoint

Excel

Microsoft Teams

SharePoint

Microsoft Copilot

Job description

Richardson Wealth is seeking a highly organized Senior Administrative Assistant to provide executive-level support to two senior leaders. The role requires coordinating complex calendars, travel, and communications in a fast-paced environment.

Ideal candidates will have 3+ years of experience with senior leaders, strong communication, and advanced Microsoft Office skills. The position includes a competitive rewards package and on-site Toronto work with a focus on efficiency and strategic