Executive Operations & Liaison Lead

LawZero; Montreal (administrative region); On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

20 days vacation per year

4% retirement contribution

Flexible benefits

Office in Little Italy/Mile-Ex

Collaborative work environment

Job summary

LawZero is seeking an Operations Administration Lead to partner with our executive leadership. Based in Montreal, you will coordinate with Mila and Professor Yoshua Bengio’s office to manage administrative activities, translate priorities into action, and streamline processes for day-to-day_operations of the leadership team.

You will lead email and calendar coordination, travel planning, and triage of invitations, while implementing improvements to documentation and workflows.

Qualifications

• 2 to 5 years of experience in executive support or managing complex administrative operations.
• Fluent in French and English, both spoken and written.
• Ability to manage high-volume emails and distill key points.
• Ability to collaborate with multiple teams and stakeholders.
• Strong organizational skills and process-oriented mindset.

Responsibilities

• Support the executive leadership team with strategic coordination and administrative tasks.
• Manage email inboxes and prioritize incoming messages for timely responses.
• Coordinate calendar, travel, and logistical planning for the executive team.
• Liaise between LawZero, Mila at Université de Montréal, and other entities as needed.
• Draft, route, and triage invitations and opportunities for leadership approval or delegation.
• Coordinate travel logistics and reconcile expense reports for executive travel.
• Develop tools or templates to automate and standardize administrative follow-ups.
• Coordinate one-time internal events, strategic meetings, or special projects.

Skills

Email management

Interpersonal skills

Collaboration

Organizational skills

Bilingualism

Job description

LawZero is seeking an Operations Administration Lead to partner with our executive leadership. Based in Montreal, you will coordinate with Mila and Professor Yoshua Bengio’s office to manage administrative activities, translate priorities into action, and streamline processes for day-to-day_operations of the leadership team.

You will lead email and calendar coordination, travel planning, and triage of invitations, while implementing improvements to documentation and workflows.