Executive Operations Lead: Projects, Systems & Scheduling

Veritas Investment Research; Toronto; On-site; CAD 75,000 - 110,000; Full time

Job summary

Veritas Investment Research in Toronto seeks an exceptional organizer to work directly with the President & CEO and the executive team. This role goes beyond traditional admin support, shaping how the business operates by organizing priorities, coordinating projects, maintaining systems and driving commitments to completion.

You will gain exposure across Veritas's lines of business and collaborate with senior leaders, staff, clients and partners.

Qualifications

• University degree or equivalent professional experience.
• Several years of executive support, operations, or project coordination experience.
• Strong MS Office skills: Outlook, Word, Excel, PowerPoint.
• Experience with CRM systems such as Microsoft Dynamics 365.
• Experience coordinating multi-person projects with deadlines.
• Experience in financial services is helpful but not essential.

Responsibilities

• Managing the President & CEO's calendar and commitments.
• Anticipating scheduling conflicts and ensuring preparation.
• Managing the CEO's inbox and drafting responses as needed.
• Tracking commitments from meetings and follow-through.
• Coordinating projects involving multiple people.
• Creating systems and processes for recurring activities.
• Preparing executives for meetings and client interactions.
• Coordinating travel and logistics for executives.
• Managing conferences, webinars, and internal initiatives.
• Supporting onboarding and offboarding of employees.
• Maintaining CRM information and operating records.
• Research report publishing and marketing activities when required.
• Preparing and formatting presentations and executive materials.
• Managing executive expenses and administration.

Skills

Executive support

Operations coordination

Project coordination

Education

University degree or equivalent experience

Tools

Microsoft Office

Microsoft Dynamics 365

Job description

Veritas Investment Research in Toronto seeks an exceptional organizer to work directly with the President & CEO and the executive team. This role goes beyond traditional admin support, shaping how the business operates by organizing priorities, coordinating projects, maintaining systems and driving commitments to completion.

You will gain exposure across Veritas's lines of business and collaborate with senior leaders, staff, clients and partners.