Executive Assistant & Office Manager to CEO

RETAILORS; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Office – Toronto

Job summary

Retailors is seeking an experienced CEO Assistant and Office Manager to support the CEO and lead the head office in Toronto. The role reports to the CEO of Retailors Canada and requires a proactive, discreet, and organized professional.

You will manage calendars, coordinate meetings, prepare documents, and liaise with executives, partners, and staff to ensure smooth operations in a fast-paced retail environment. Some travel may be required and a strong grasp of office administration is essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3–5 years of experience as an Executive Assistant, Office Manager, or similar role; retail experience is a plus.
• Exceptional organizational, communication, and time management skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (Asana, Trello).
• Ability to multitask and prioritize in a fast-paced environment.
• High level of professionalism, discretion, and judgment.
• Strong interpersonal skills and a proactive attitude.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements.
• Coordinate meetings for the CEO, including scheduling, agenda preparation, minute-taking, and follow-up on action items.
• Screen and manage communications for the CEO with appropriate follow-up.
• Prepare correspondence, presentations, briefing materials, and administrative documents.
• Facilitate communication between the CEO and internal stakeholders, Board members, partners, and clients.
• Maintain confidential records and administrative information with discretion.
• Support projects with scheduling, document prep, and stakeholder communication.
• Organize CEO travel schedules, visit trackers, and reporting documentation.
• Oversee head office calendars, room bookings, and shared resources.
• Manage day-to-day administration to ensure an efficient workplace.
• Organize supplies, equipment, vendors, and facility needs.
• Coordinate meetings, events, town halls, and team activities.
• Greet visitors and manage deliveries and couriers.
• Monitor office expenditure budgets and purchasing in line with policy.
• Coordinate IT, HR, facilities, and operations service providers.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Asana

Trello

Job description

Retailors is seeking an experienced CEO Assistant and Office Manager to support the CEO and lead the head office in Toronto. The role reports to the CEO of Retailors Canada and requires a proactive, discreet, and organized professional.

You will manage calendars, coordinate meetings, prepare documents, and liaise with executives, partners, and staff to ensure smooth operations in a fast-paced retail environment. Some travel may be required and a strong grasp of office administration is essential.