Executive & Office Operations Coordinator

Shakepay Inc.; Montreal (administrative region); On-site; CAD 80,000 - 95,000; Full time

Benefits offered by this job

Stock options

Salary reviews

Health and dental coverage

Wellness spending accounts

Training budget

Vacation 20 days + $1000 bonus

Parental leave top up

Offsites

Job summary

Shakepay Inc. in Montreal is seeking a highly organized Workplace and Executive Coordinator to manage operations and provide recurring executive and administrative support.

You will work closely with the CEO, CTO, and the People and Executive Operations leader to keep our workplace welcoming and well-supported while owning calendars, travel, expenses, and logistics. As you grow, your scope will expand to broader executive‑support responsibilities, with emphasis on confidentiality, calendar

Qualifications

• Experience in executive support, workplace coordination, office administration, or a similar operations role.
• Demonstrated ability to handle confidential information and build trust through consistent judgment and follow-through.
• Experience supporting calendars, scheduling, and travel coordination.
• Strong organizational skills, follow-through, and attention to detail.
• Strong written and verbal communication skills.
• Good judgment, professionalism, and discretion when handling sensitive or time-sensitive tasks.
• Comfort working in Google Workspace, Slack, and related coordination tools.
• Ability to manage recurring responsibilities independently in a fast-moving environment.
• Working proficiency in French and English.

Responsibilities

• Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up
• Support workplace-related coordination across the company as priorities evolve
• Support the CEO and CTO with recruiting coordination and occasional onboarding logistics, in partnership with the Recruiting and People teams
• Support recurring executive and workplace processes, including operational communications and mail logistics
• Support executive and company events, including offsite and holiday-event logistics, meeting logistics and operational communications
• Maintain organized trackers, documentation, and recurring processes that keep work moving smoothly
• Build strong working relationships across the company and follow through on details with limited supervision
• Gradually take on broader executive assistant responsibilities as trust, judgment, and familiarity with the company develop

Skills

Executive support

Workplace coordination

Office administration

Calendar coordination

Google Workspace

Slack

French and English

Attention to detail

Discretion

Independent working

Tools

Slack

Google Workspace

Job description

Shakepay Inc. in Montreal is seeking a highly organized Workplace and Executive Coordinator to manage operations and provide recurring executive and administrative support.

You will work closely with the CEO, CTO, and the People and Executive Operations leader to keep our workplace welcoming and well-supported while owning calendars, travel, expenses, and logistics. As you grow, your scope will expand to broader executive‑support responsibilities, with emphasis on confidentiality, calendar