Executive Project Assistant - Hybrid Work, Growth & Impact

Pomerleau; Montreal (administrative region); Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model for corporate roles

RRSP with employer matching

Employee stock ownership program

4 weeks of vacation

Job summary

Pomerleau in Montréal, QC is seeking an organized executive assistant to support the Executive Vice President and project teams. You will draft correspondence, manage calendars, coordinate meetings, and ensure follow-up across departments.

With at least two years of experience and a Diploma of Vocational Studies or equivalent, you will handle confidential information, prepare expense reports, translations, and special projects while delivering high-quality, discreet, and proactive service.

Qualifications

• 2+ years in a similar executive assistant/administrative role
• Diploma of Vocational Studies (DVS) or Attestation of College Studies (ACS) or equivalent
• Demonstrated creativity, autonomy and versatility
• Ability to manage multiple priorities with strong organizational skills

Responsibilities

• Prepare, process, and draft correspondence and mandates across departments.
• Support the Executive Vice President as primary contact, triaging requests and ensuring follow-up.
• Coordinate executive meetings, documents, reports, and presentations.
• Identify obstacles and communicate proactively to keep projects on track.
• Manage calendars and schedules with discretion and efficiency.
• Handle emails and maintain an organized filing/document system.
• Track and prioritize tasks while ensuring process quality.

Skills

Organizational skills

Attention to detail

Discretion & confidentiality

Multitasking

French language

Education

DVS / ACS or equivalent

Tools

Microsoft Office

Job description

Pomerleau in Montréal, QC is seeking an organized executive assistant to support the Executive Vice President and project teams. You will draft correspondence, manage calendars, coordinate meetings, and ensure follow-up across departments.

With at least two years of experience and a Diploma of Vocational Studies or equivalent, you will handle confidential information, prepare expense reports, translations, and special projects while delivering high-quality, discreet, and proactive service.