Administrative coordinator

ortnec; Montreal (administrative region); Hybrid; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Paid time off

Job summary

Ortnec in Montreal is seeking an Administrative Coordinator to provide personal and administrative support to company leadership. This role suits a proactive, highly organized professional who can own a dynamic workload with minimal supervision.

You will manage schedules, correspondence, travel planning, and vendor coordination, while ensuring a well-run office environment. The position offers hybrid work with one day in the office per week and paid time off.

Qualifications

• 1–2 years of experience in an administrative or personal assistant role.
• Based in Montreal with knowledge of local services and resources.
• Valid driver’s license for work-related tasks.

Responsibilities

• Provide comprehensive day-to-day administrative support to company leadership, including schedules, correspondence, and documentation.
• Handle ad hoc requests from leadership and ensure timely completion.
• Maintain a comfortable, high-standard office environment and coordinate service providers.
• Manage end-to-end travel planning, bookings, and logistics with attention to local requirements.
• Take ownership of local event planning and logistics to ensure a strong attendee experience.

Skills

Organizational skills

Attention to detail

Independent worker

Proactive mindset

Driver's license

Job description

We are looking for a proactive, highly organized Administrative coordinator to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

• Providing comprehensive day-to-day administrative support to key company leadership, managing schedules, correspondence, documentation, and various organizational tasks to ensure everything is handled efficiently and on time;
• Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
• Ensuring a comfortable and well-functioning office environment by identifying and selecting reliable service providers and maintaining high service standards;
• Managing end-to-end travel planning, from researching and selecting the best options to handling bookings and coordinating complex travel arrangements, while considering country-specific requirements, preferences, and logistics;
• Taking ownership of local event planning and coordination, managing all logistics and ensuring successful execution and a strong attendee experience.

Requirements:

• Minimum 1-2 years of experience in a similar administrative or personal assistantrole;
• Strong organizational skills with excellent attention to detail;
• Ability to work independently and take ownership of tasks;
• Resourceful, proactive, and solution-oriented mindset;
• Valid driver's license and ability to use a vehicle for work-related tasks as needed (must);
• Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

• An opportunity to join a growing international company;
• Collaborative and supportive team environment;
• Hybrid: remote with one dayper week in the office;
• Paid time off.

We value independent thinkers who take ownership and are ready to reach new heights.