Executive Office Manager: Global Offices & Board Support

Rival Group; Vancouver; Hybrid; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Home office stipend

Retirement plan matching

Parental leave top-up

Comprehensive PTO

Job summary

Rival Group is seeking an Executive Office Manager in Vancouver to support the Co-CEOs, manage the day-to-day Vancouver office, and provide oversight for Toronto and Chicago offices. You will drive calendars, meetings, and events while coordinating logistics across locations.

This in-office role requires five days a week on site, with a culture that values collaboration, curiosity, and meaningful work. You will join a team that emphasizes fun, growth, and delivering high-impact outcomes.

Qualifications

• 5+ years of experience in executive support, office or business operations, or a similar role.
• Experience working directly with senior executives.
• Very strong organizational skills and attention to detail.
• Good judgment and discretion.
• Comfortable managing many moving pieces without explicit instructions.
• Strong written and verbal communication skills.

Responsibilities

• Support the Co-CEOs with calendar management and key internal/external meetings.
• Manage cadence of recurring Board, executive, management, and company-wide meetings.
• Coordinate agendas, materials, logistics, and follow-up for key meetings.
• Organize Board meetings, leadership offsites, planning sessions, Town Halls and events.
• Coordinate executive travel and related logistics as needed.
• Oversee Vancouver office operations and daily opening/closing duties.
• Be primary point of contact for facilities, vendors, supplies and general office needs.
• Provide coordination and support for Toronto and Chicago offices.

Skills

Executive support

Office operations

Calendar management

Stakeholder communication

Microsoft 365

Coordination across offices

Tools

Outlook

Teams

Excel

Word

PowerPoint

Job description

Rival Group is seeking an Executive Office Manager in Vancouver to support the Co-CEOs, manage the day-to-day Vancouver office, and provide oversight for Toronto and Chicago offices. You will drive calendars, meetings, and events while coordinating logistics across locations.

This in-office role requires five days a week on site, with a culture that values collaboration, curiosity, and meaningful work. You will join a team that emphasizes fun, growth, and delivering high-impact outcomes.