Office & Administrative Coordinator

Talent Edge; Vancouver; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Health and dental benefits

Paid vacation

Paid sick days

Job summary

Talent Edge, on behalf of Global Solutions Family Office, is seeking a polished Office & Administrative Coordinator for its Downtown Vancouver office. The role blends administration, front-desk coordination and office operations, serving as the first point of contact for clients and visitors while keeping the office organized and professional.

The ideal candidate is organized, dependable, proactive, with experience in a professional office, strong client service, and proficiency in Microsoft

Qualifications

• Experience in an administrative, receptionist, office coordinator, or executive support role.
• Excellent client service skills.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Positive, team-oriented attitude and a strong sense of ownership.
• The ability to maintain professionalism and discretion when handling sensitive information.

Responsibilities

• Greet clients, guests, and vendors and provide a professional front-desk experience.
• Manage meeting room bookings and coordinate meeting logistics.
• Monitor the main phone line and general inbox and direct inquiries appropriately.
• Prepare and format presentations, letters, agendas, and other business documents.
• Coordinate calendars, appointments, and travel arrangements for leadership as required.
• Process expense reports and maintain administrative records and digital filing systems.
• Order office, kitchen, and hospitality supplies and maintain inventory levels.
• Ensure reception, meeting rooms, kitchen, and common areas are clean, organized, and client-ready throughout the day.
• Support onsite meetings and events, including room setup, catering coordination, and post-meeting cleanup.
• Assist with general office administration and operational tasks as needed.

Skills

Administrative experience

Excellent client service

Strong communication

Organizational skills

Microsoft Office

Team-oriented

Discretion

Tools

Microsoft Office

Job description

About Talent Edge

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.

About Our Client

Global Solutions Family Office is redefining what it means to deliver truly holistic wealth advisory. As a fast-growing, visionary firm, they have built a full-service ecosystem designed to meet the sophisticated and evolving needs of successful individuals, families, and business owners.

At the core of Global Solutions’ approach is integration. Each division - spanning Family Office Support, Investment Management, Accounting, Wealth Planning, Legal Planning, Capital Advisory, and Real Estate Advisory - is led by seasoned experts with decades of specialized experience. This collective depth enables each business line to operate at a high level of precision and effectiveness, while enabling a seamless, unified strategy for clients.

About This Role

Global Solutions Family Office is seeking a polished, service-oriented Office & Administrative Coordinator to support the day-to-day operations of its Downtown Vancouver office.

This role is a blend of administration, front-desk coordination, and office operations. You will be the welcoming first point of contact for clients and visitors, while also ensuring the office remains organized, professional, and running smoothly. The successful candidate enjoys creating a positive workplace experience, takes pride in attention to detail, and is comfortable balancing administrative tasks with hands-on office support.

Key Responsibilities Include

• Greet clients, guests, and vendors and provide a professional front-desk experience.
• Manage meeting room bookings and coordinate meeting logistics.
• Monitor the main phone line and general inbox and direct inquiries appropriately.
• Prepare and format presentations, letters, agendas, and other business documents.
• Coordinate calendars, appointments, and travel arrangements for leadership as required.
• Process expense reports and maintain administrative records and digital filing systems.
• Order office, kitchen, and hospitality supplies and maintain inventory levels.
• Ensure reception, meeting rooms, kitchen, and common areas are clean, organized, and client-ready throughout the day.
• Support onsite meetings and events, including room setup, catering coordination, and post-meeting cleanup.
• Assist with general office administration and operational tasks as needed.

This is a full-time, on-site (5 days/week) role based in Global Solutions’ beautiful Downtown Vancouver office.

About The Candidate

You are an organized, dependable, and proactive administrative professional with experience in a professional office environment. You enjoy interacting with people, can manage multiple priorities with ease, and take initiative to keep things running smoothly without needing close supervision.

The Ideal Candidate Will Have

• Experience in an administrative, receptionist, office coordinator, or executive support role.
• Excellent client service skills.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• A positive, team-oriented attitude and a strong sense of ownership.
• The ability to maintain professionalism and discretion when handling sensitive information.

Compensation & Benefits

Global Solutions believes in rewarding its team with not only competitive compensation, but also a supportive and professional workplace.

This role offers an annual base salary of CAD $50,000-$60,000, along with paid vacation, paid sick days, a health and dental benefits allowance, along with the opportunity to learn from an experienced team of Advisors and Practice Managers in the Wealth Management space.

The final offer will be based on the successful candidate’s qualifications, skills, and experience. Talent Edge and Global Solutions are committed to pay equity, fairness, and transparency.

Talent Edge and Global Solutions believe in equal opportunity, equity, fairness, and transparency. We celebrate diversity and are committed to creating an inclusive environment for all clients, partners and candidates. If you require any accommodations during the application or interview process, please let us know at [e-mail].

All applications are treated with the utmost confidentiality. Your personal information is solely for the purpose of the hiring process and will not be shared or circulated without your consent.