Executive Office Manager Vancouver, British Columbia

Rival Group; Vancouver; Hybrid; CAD 80,000 - 100,000; Full time

Benefits offered by this job

Home office stipend

Retirement plan matching

Parental leave top-up

Comprehensive PTO

Job summary

Rival Group is seeking an Executive Office Manager in Vancouver to support the Co-CEOs, manage the day-to-day Vancouver office, and provide oversight for Toronto and Chicago offices. You will drive calendars, meetings, and events while coordinating logistics across locations.

This in-office role requires five days a week on site, with a culture that values collaboration, curiosity, and meaningful work. You will join a team that emphasizes fun, growth, and delivering high-impact outcomes.

Qualifications

• 5+ years of experience in executive support, office or business operations, or a similar role.
• Experience working directly with senior executives.
• Very strong organizational skills and attention to detail.
• Good judgment and discretion.
• Comfortable managing many moving pieces without explicit instructions.
• Strong written and verbal communication skills.

Responsibilities

• Support the Co-CEOs with calendar management and key internal/external meetings.
• Manage cadence of recurring Board, executive, management, and company-wide meetings.
• Coordinate agendas, materials, logistics, and follow-up for key meetings.
• Organize Board meetings, leadership offsites, planning sessions, Town Halls and events.
• Coordinate executive travel and related logistics as needed.
• Oversee Vancouver office operations and daily opening/closing duties.
• Be primary point of contact for facilities, vendors, supplies and general office needs.
• Provide coordination and support for Toronto and Chicago offices.

Skills

Executive support

Office operations

Calendar management

Stakeholder communication

Microsoft 365

Coordination across offices

Tools

Outlook

Teams

Excel

Word

PowerPoint

Job description

Reporting to Co-CEOs, we’re looking for a collaborative Executive Office Manager to join Rival Group. In this role, you’ll help keep our executive team and offices running smoothly by supporting our two Co-CEOs, managing the day-to-day needs of the Vancouver office, providing oversight and support for our Toronto and Chicago offices, and taking on a range of projects across the business, working with smart, kind people who care about great work, real collaboration, and having fun while building something meaningful.

This role is based in Vancouver, BC and requires an in-office presence five days a week.

About Rival Group

Rival Group brings together Rival Technologies, Reach3 Insights, and Angus Reid Group to help brands get closer to their customers through AI-accelerated, mobile-first conversational insights. Our teams blend technology, research, consulting, and data storytelling to help organizations make better, faster, and smarter decisions.

We're transforming the insights industry — moving quickly, staying curious, and building work that feels fresh, human, and genuinely useful. We celebrate people who bring courage, energy, results, and kinship to everything they do.

What you’ll own

• Support the Co-CEOs with calendar management, with a particular focus on key internal and external meetings.
• Manage the cadence of recurring Board, executive, management, and company-wide meetings.
• Coordinate agendas, materials, logistics, and follow-up for key meetings.
• Help organize Board meetings, leadership offsites, planning sessions, Town Halls, and other company events.
• Coordinate executive travel and logistics as needed.
• Keep an eye on what's coming up and make sure the right people, information, and materials are in place.
• Manage the day-to-day operation of our Vancouver office, including responsibility for opening and closing the office each day.
• Be the primary point person for facilities, building management, vendors, supplies, equipment, kitchen inventory, and general office needs.
• Provide coordination and support for our Toronto and Chicago offices.
• Make sure our offices are well run, welcoming, and ready for employees and visitors.
• Coordinate maintenance, office improvements, moves, and other facilities needs.
• Take on special projects for the Co-CEOs and other members of the leadership team.
• Help pull together information, reporting, presentations, or other materials when needed.
• Work with teams such as Finance, People & Culture, IT, and Operations on company-wide initiatives.
• Help coordinate employee events, leadership meetings, and company celebrations.
• Pitch in where needed. This is a role where the scope will change depending on what's happening across the business.

What you bring

• 5+ years of experience in executive support, office or business operations, or a similar role.
• Experience of working directly with senior executives.
• Very strong organizational skills and attention to detail.
• Good judgment and discretion.
• Someone who is comfortable managing a lot of moving pieces without needing everything spelled out.
• Strong written and verbal communication skills.
• Confidence working with people at all levels of an organization.
• Strong Microsoft 365 skills, particularly Outlook, Teams, Excel, Word, and PowerPoint.
• Someone who takes ownership, follows things through, and isn't afraid to jump in and solve a problem.

Nice to have

• Experience supporting multi-office operations across different locations.
• Experience coordinating Board meetings, leadership offsites, executive travel, and company events.
• Experience working cross-functionally with Finance, People & Culture, IT, and Operations on company-wide initiatives.

Why Rival for your next career adventure?

At Rival, how we work matters just as much as what we deliver. We’re building a place where people can do meaningful work, grow their careers, and enjoy the humans they work with along the way.

Fair compensation:

We’re committed to pay equity and fair pay practices. The salary range for this role is CAD $80,000 to $100,000, with final compensation based on skills, experience, and internal equity.

• Home office, internet, and cellphone stipends
• Retirement savings with employer matching
• Parental leave top-up

Flexibility and time off: Comprehensive paid time off so you can recharge and do your best work.

• In-office working model, five days a week
• Comprehensive paid time off
• Volunteer and professional development days

Health and wellness:

Benefits that support the whole human, not just the employee.

• Competitive health, vision, and dental benefits
• Health spending account
• Generous sick, personal, and mental health days
• Additional health benefits with Canada Life

Our values

Our values guide how we work together, make decisions, and show up for customers and each other:

• Courage
• Results
• Energy
• Kinship

The not-so-fine print

You must be eligible to work in Canada to be considered for this role. At Rival, we value the unique qualities and experiences each candidate brings. We personally review every application and do not use AI or automated systems to screen or filter resumes.

If you don’t see yourself fully reflected in every requirement above, we still encourage you to apply. Research shows that people from underrepresented groups often apply only when they feel 100% qualified. We’re proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, inclusion, and belonging.

Rival provides equal employment opportunities to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.

We’re also committed to an accessible work environment and inclusive employment practices. If you require accommodation at any point in the selection process, please email [e-mail].