Executive Director Assistant - Operations & HR Liaison

Avenue.io Inc.; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

Alberta Public Service in Edmonton is seeking an Assistant to the Executive Director to provide comprehensive administrative support to the Housing Capital Programs office. You will manage calendars, schedule meetings and travel, and prepare correspondence, reports, and briefing materials to ensure smooth operations.

You will organize agendas, record outcomes, oversee branch administration, and streamline workflows across branches, including financial and records management.

Qualifications

• High school diploma and three years of related experience.
• Directly related education or experience considered based on equivalency.
• Strong computer skills with experience using Microsoft 365, SharePoint, and Adobe.
• Comfortable using virtual meeting technology (MS Teams, Webex, etc.)
• Excellent organizational and time-management skills, with the ability to analyze and prioritize competing demands in a varied, fast-paced work environment.
• Exemplary interpersonal skills to maintain efficient Branch operation and good working relationships.
• Good judgement, and independent decision-making and problem-solving skills.
• Excellent oral and written communication skills.

Responsibilities

• This role provides comprehensive administrative support to the Executive Director of Housing Capital Programs including managing calendars, scheduling meetings and travel, and preparing correspondence, reports, and briefing materials to ensure smooth office operations.
• In this role you will organize meeting agendas and records outcomes to facilitate informed decision-making and follow-up.
• In addition, you will oversee branch administration and office management, including financial and records management to ensure compliance with ministry and government procedures.
• You will be responsible for streamlining operations through digital workflow systems, processing invoices and expense claims, coordinating staffing and human resources activities, managing branch supplies, and serving as the primary liaison between branches to resolve administrative issues and improve efficiency.
• To be successful in this position you will lead and coordinate with administrative staff across the branch to promote consistent and efficient operations. It involves mentoring staff on policies and best practices, facilitating regular meetings to share information and coordinate work, guiding the implementation of new systems and processes, and fostering a collaborative, solutions-oriented work environment aligned with branch goals.

Job description

Alberta Public Service in Edmonton is seeking an Assistant to the Executive Director to provide comprehensive administrative support to the Housing Capital Programs office. You will manage calendars, schedule meetings and travel, and prepare correspondence, reports, and briefing materials to ensure smooth operations.

You will organize agendas, record outcomes, oversee branch administration, and streamline workflows across branches, including financial and records management.