Executive Assistant to the Director

WCB-Alberta; Edmonton; On-site; CAD 60,000 - 66,000; Full time

Benefits offered by this job

Flexible work schedules

Hybrid work opportunities

Job summary

WCB-Alberta in Edmonton is seeking a Director’s Assistant to provide high-level administrative support to the Corporate Services team. You will help keep day-to-day operations organized, coordinate meetings, travel, minutes, and prepare confidential documents.

The role requires 5+ years of experience, post-secondary education in business or office administration, strong MS Office skills, and the ability to work independently in a busy environment. Hybrid work and competitive benefits are offered.

Qualifications

• Post-secondary education in business, office administration, or related field with 5+ years of experience.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Lotus Notes or equivalent.
• Strong organizational, planning, and time-management skills.
• Excellent written communication, proofreading and document preparation.
• Strong customer service and interpersonal skills with ability to build relationships.
• Ability to work independently and as part of a team; adapt to changing priorities.

Responsibilities

• Provide administrative support to the Director and leadership as required.
• Manage the Director’s calendar and coordinate meetings, travel, and minutes.
• Oversee staff parking program and maintain the database.
• Prepare and format correspondence, reports, minutes, and confidential documents.
• Coordinate travel, development, subscriptions, events, and related expenses.
• Support budgets, financial reporting, sustainability initiatives, and Employer of Choice report.
• Identify opportunities to improve administrative processes.

Skills

Organizational skills

Time management

Written communication

Customer service

Teamwork

Education

Post-secondary education in business or office administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Lotus Notes

Other business systems

Job description

WCB-Alberta in Edmonton is seeking a Director’s Assistant to provide high-level administrative support to the Corporate Services team. You will help keep day-to-day operations organized, coordinate meetings, travel, minutes, and prepare confidential documents.

The role requires 5+ years of experience, post-secondary education in business or office administration, strong MS Office skills, and the ability to work independently in a busy environment. Hybrid work and competitive benefits are offered.