Executive Assistant to the COO & Planning Division

Government of Alberta; Edmonton; On-site; CAD 61,000 - 82,000; Full time

Benefits offered by this job

Positive workplace culture

Job summary

The Government of Alberta's Ministry of Transportation and Economic Corridors in Edmonton seeks a highly organized Executive Assistant to support the COO and Planning, Grants and Engineering Services division. You will manage calendars, coordinate meetings, and prepare briefing materials to enable executive decision‑making.

You will coordinate travel, monitor action requests, handle confidential correspondence, and liaise with senior leadership and external stakeholders.

Qualifications

• Previous experience providing support to C-suite executives in a large/complex organization.
• Strong organizational and time-management skills with ability to manage competing priorities.
• Excellent written communication and briefing materials.
• Proven ability to coordinate complex calendars, travel and stakeholder engagements.
• Discretion, confidentiality and sound judgment in fast-paced executive environment.

Responsibilities

• Manage COO’s calendar, coordinating complex schedules, prioritizing meeting requests, and arranging appointments with internal and external stakeholders.
• Coordinate preparation of meeting materials, agendas, briefing packages, and background research to support executive decision‑making.
• Draft, edit, and proofread correspondence, briefing notes, and other documents for the Executive Office.
• Coordinate travel arrangements, approvals, and logistics, including itineraries, accommodations, transportation and related documentation.
• Monitor, track, and coordinate action requests, ensuring deadlines are met and issues escalated appropriately.

Skills

C-suite support

Organization

Calendar management

Communication

Attention to detail

Relationship building

Discretion

Education

High School Diploma or equivalent

Job description

The Government of Alberta's Ministry of Transportation and Economic Corridors in Edmonton seeks a highly organized Executive Assistant to support the COO and Planning, Grants and Engineering Services division. You will manage calendars, coordinate meetings, and prepare briefing materials to enable executive decision‑making.

You will coordinate travel, monitor action requests, handle confidential correspondence, and liaise with senior leadership and external stakeholders.