Executive Assistant

Altis Technology; Burlington; Hybrid; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Extended health and dental care

Vision and life insurance

Disability coverage

Employee assistance program

RRSP matching

Profit sharing

Paid time off

Mileage reimbursement

On-site parking

Job summary

Altis Technology is seeking an experienced Executive Assistant to support the President and Executive team in Burlington, ON. This full-time role offers hybrid work (4 days on-site, 1 day from home) and a dynamic environment where leaders rely on structured, proactive coordination.

You will manage complex calendars, coordinate leadership meetings, prepare executive-level documents, and handle confidential information with integrity.

Qualifications

• 5+ years of experience providing Executive-level administrative support to senior leaders or C-suite executives.
• Bilingual English and French communication skills, with strong written and spoken abilities in both languages.
• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.

Responsibilities

• Manage the President's complex calendar, priorities, travel arrangements, and day-to-day administrative requirements.
• Coordinate Executive leadership meetings, including agendas, meeting materials, minutes, action items, and follow-up.
• Prepare polished correspondence, reports, presentations, and other Executive-level documentation.
• Manage sensitive and confidential information with discretion, sound judgment, and integrity.
• Communicate professionally with internal and external stakeholders on behalf of the Executive Office.
• Anticipate emerging needs, manage shifting priorities, and support strategic initiatives and special projects.

Skills

Executive-level support

Bilingual English-French

Calendar management

Travel arrangements

Professional communications

Education

Business Administration degree

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Virtual meeting platforms

Job description

Location: Burlington, ON (Hybrid, 4 days on-site and 1 day working from home)
Language: Bilingual English and French, with strong written and spoken communication skills in both languages
Background Check Requirements: Criminal Record Check and employment references

About the Opportunity

This is a highly visible opportunity for an experienced Executive Assistant to support the President and Executive team of a national organization. In a dynamic environment where priorities can shift quickly, youll bring organization, professionalism, and structure to the Executive Office while helping senior leaders stay focused on what matters most.

More than a traditional administrative role, this position offers the opportunity to become a trusted partner to senior leadership and help shape how the Executive Office operates. Youll have the autonomy to establish effective ways of working, anticipate needs, and make an immediate impact.

Whats In It for You

Youll join a collaborative environment that values professionalism, initiative, and strong relationships.

This is a full-time, permanent position that offers:

• extended health and dental care
• vision and life insurance
• disability coverage
• an employee assistance program
• RRSP matching
• profit sharing
• paid time off
• mileage reimbursement
• on-site parking

Your Responsibilities

• Youll manage the Presidents complex calendar, priorities, travel arrangements, and day-to-day administrative requirements.
• Youll coordinate Executive leadership meetings, including agendas, meeting materials, minutes, action items, and follow-up.
• Youll prepare polished correspondence, reports, presentations, and other Executive-level documentation.
• Youll manage sensitive and confidential information with discretion, sound judgment, and integrity.
• Youll communicate professionally with internal and external stakeholders on behalf of the Executive Office.
• Youll anticipate emerging needs, manage shifting priorities, and support strategic initiatives and special projects.

Skills and Qualifications

• 5+ years of experience providing Executive-level administrative support to senior leaders or C-suite executives.
• Bilingual English and French communication skills, with strong written and spoken abilities in both languages.
• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and virtual meeting platforms.
• Proven experience managing complex calendars, Executive travel, meetings, confidential information, and competing priorities.
• Exceptional written communication skills, including professional correspondence, meeting minutes, and Executive reports.
• Strong judgment, discretion, attention to detail, accountability, adaptability, and relationship-building skills.

Note from the Hiring Manager

Were looking for someone who can become a true partner to our President and Executive team. Youll have the opportunity to bring structure, anticipate whats needed, and really put your professional mark on how the Executive Office operates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.