Executive Calendar Coordinator for 2 VPs | Hybrid | 8-Month

Randstad Canada; Toronto; Hybrid; CAD 28,000 - 40,000; Full time

Benefits offered by this job

High-visibility exposure

Professional growth opportunities

Structured onboarding

Collaborative culture

Potential for extension or permanent

Potential for extension or permanent

Job summary

Randstad Canada is seeking an Administrative Assistant II to support two Vice Presidents in a hybrid Toronto environment. The role balances back-office administration with calendar management, event planning, and cross‑team coordination.

The successful candidate will have 2–4 years of EA experience, strong Microsoft Office 365 skills, and the ability to manage complex schedules, prepare reports, and communicate effectively with senior leadership.

Qualifications

• 2–4 years of experience as an Executive Assistant or Senior Administrative Assistant.
• Advanced proficiency in Microsoft Office 365, especially Outlook, Excel, PowerPoint, Word and Teams.
• Excellent verbal and written communication with senior stakeholders.
• Strong organization and multitasking abilities with initiative and problem-solving skills.

Responsibilities

• Calendar & Schedule Management: coordinate, update, and manage complex calendars for two Vice Presidents.
• Meeting & Event Coordination: organize logistics for internal meetings and leadership events.
• Documentation & Reporting: prepare and organize reports, agendas, and materials with accuracy.
• Communications & Inbox Management: prioritize and manage internal communications and requests.
• Workflow & Administrative Operations: maintain digital filing, handle expenses, and ensure deadlines.
• Confidentiality: exercise discretion with sensitive leadership information.

Skills

Calendar management

Executive support

MS Office 365

Outlook

Excel

PowerPoint

Word

Teams

Communication skills

Organization

Education

College diploma or Bachelor's degree preferred

Tools

Microsoft Office 365

Outlook

Excel

PowerPoint

Word

Teams

Job description

Randstad Canada is seeking an Administrative Assistant II to support two Vice Presidents in a hybrid Toronto environment. The role balances back-office administration with calendar management, event planning, and cross‑team coordination.

The successful candidate will have 2–4 years of EA experience, strong Microsoft Office 365 skills, and the ability to manage complex schedules, prepare reports, and communicate effectively with senior leadership.