Executive Assistant to the Vice President, Community Engagement

Mount Royal University Career Services; Calgary; On-site; CAD 63,000 - 81,000; Full time

Job summary

A prestigious Canadian university in Calgary is seeking an Executive Assistant to support the Vice President of Community Engagement. This role involves managing the Vice-President's schedule, coordinating office operations, and financial management. Ideal candidates will have 6-10 years of experience and strong decision-making skills. The position offers a competitive salary ranging from $63,909.00 to $80,820.00 per annum, and a fully on-site work environment.

Benefits

Competitive compensation

Learning/training opportunities

Paid vacation

Wellness and recreation options

Qualifications

• 6 – 10 years of senior administrative experience required.

Responsibilities

• Manage daily schedule and prioritize appointments for the Vice-President.
• Coordinate general office operations and divisional events.
• Process monthly invoices and monitor budgets.

Skills

Strong administrative and decision making ability

Ability to interact tactfully and diplomatically

Ability to organize and multitask

Self starter with initiative

Strong computer skills

Education

University Bachelor's Degree or 8 years of related experience

Job description

Overview

Job Title: Executive Assistant to the Vice President, Community Engagement

Job Type: Permanent

Union: Exempt

Position Classification: EEL3 Exempt Level 3

Salary Grade: Full-time

Location: MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

Position End Date (if applicable):

Hybrid Work: This position is ineligible

About This Position

Note: Only internal candidates are being considered for this position.

The Office Of Community Engagement supports Mount Royal University through Marketing & Communications, Alumni Relations, Development, Government Relations, Advancement Services & Annual Giving, and Community and Belonging support.

Working directly with the Vice-President of Community Engagement, the executive assistant performs senior administrative functions to support the vice-president’s institutional advancement activities, specifically in the areas of government and community relations, alumni, communications, fundraising, marketing, media relations and special events. The incumbent will guide overall office management and have responsibility for ensuring important contacts and relationships are maintained. The incumbent relieves the Vice-President of many administrative details, develops their own routines and frequently works independently to complete various assignments. The incumbent will experience heavy workloads, competing priorities and shifting priorities. As a key member of the administrative team, the Executive Assistant also provides support to other members of the executive team as required.

Responsibilities

• Administrative Support to the Vice-President: manages daily schedule, prioritizes appointments, prepares planning documents, monitors deadlines, manages email inbox and mail, liaises with other offices, composes correspondence, coordinates briefing notes, gathers background information, attends management meetings and records action items, handles confidential information, and coordinates travel and expenses.
• General Office Support: coordinates general office operations and divisional events, provides guidance to other Community Engagement administrative staff, and manages expense approvals for the Vice-President, AVPs, and Directors.
• Financial Management: processes monthly invoices, reconciles and submits expenses for the Vice-President, prepares quarterly postings, and monitors budgets for the Vice-President’s office.

Qualifications

Education

• University Bachelor's Degree or 8 years of related experience.

Experience

• 6 – 10 years of senior administrative experience.

Skills And Additional Requirements

• Strong administrative and decision making ability.
• Demonstrated ability to interact tactfully and diplomatically with diverse contacts and senior executives.
• Ability to organize and multitask in a fast-paced environment.
• Self starter with initiative and ability to work independently.
• Strong computer skills.

Salary and Closing Date

Salary: $63,909.00 - 80,820.00 per annum

Closing Date: September 18, 2024

How to Apply

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We encourage all qualified applicants to apply; however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Only applicants selected for an interview will be contacted. After the close date, status can be checked through your Career Centre. New opportunities are posted as they become available; please check back often.

If you require accommodation to participate in the recruitment process, please notify [e-mail].

About MRU

Founded in 1910 and located in Calgary, Alberta, MRU is a student-focused undergraduate university known for teaching excellence and robust delivery of liberal education, experiential learning and undergraduate research. MRU serves approximately 15,782 students and employs over 1,800 staff.

What We Offer and Our Commitment to Employees: MRU provides competitive compensation, learning/training opportunities, paid vacation, potential benefits after six months, and a range of wellness and recreation options. We strive to be an employer of choice among Canadian post-secondary institutions and value diversity and inclusion.