Executive Assistant to the President — Strategic Support

Bridgemans Services Group; Vancouver; On-site; CAD 70,000 - 90,000; Full time

Job summary

Bridgemans Services Group LP is seeking an Executive Assistant to provide high-level administrative support to the President and Executive, supporting coordination with internal teams, clients, and partners. The role requires discretion, superior organization and managing complex schedules and travel.

Responsibilities include calendar and travel management, drafting executive materials, and ensuring timely follow-up on commitments, with opportunities to contribute to special projects and

Qualifications

• Diploma or degree in business administration, office administration, communications or a related field is preferred.
• Minimum five years of progressive executive-support experience, preferably supporting senior executives.
• Experience supporting executives in a fast-paced, project-based or operational organization is an asset.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools.
• Strong experience coordinating complex calendars, meetings and domestic and international travel.
• Excellent written and verbal communication skills.
• Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials.
• Experience working with confidential corporate, financial, legal or personnel information.

Responsibilities

• Manage complex calendars for the President, including meetings, appointments, travel and competing priorities.
• Anticipate scheduling conflicts, preparation requirements and executive follow-up needs.
• Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics.
• Prepare President for meetings by gathering background information, correspondence, presentations and supporting documents.
• Track commitments, decisions and action items to support timely completion.
• Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials.
• Manage confidential and sensitive information with professionalism and discretion.
• Review and prioritize incoming communications, requests and meeting invitations.
• Prepare professional correspondence on behalf of the President.
• Coordinate communication and information flow between departments and business divisions.
• Follow up with internal and external parties regarding outstanding information, approvals, deliverables and deadlines.
• Ensure urgent and time-sensitive matters are brought to the Presidents attention.
• Schedule and coordinate meetings.
• Prepare agendas, presentations, reports and background materials.
• Attend meetings as required and prepare accurate minutes or summaries.
• Maintain action-item registers and follow up with responsible individuals.
• Support recurring leadership and operational meetings by coordinating departmental updates and consolidating reporting.
• Maintain organized records of decisions, approvals and key correspondence.
• Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.
• Coordinate changes and resolve travel-related issues as they arise.
• Prepare and reconcile expense reports and corporate credit card transactions.
• Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies.
• Assist the Executive, Support Specialist with cross-departmental coordination and operational priorities.
• Support special projects, corporate initiatives, events and executive assignments.
• Conduct research and compile information to assist with executive decision-making.
• Identify administrative process improvements and implement practical systems to improve efficiency.
• Provide backup administrative support to the executive office when required.
• Perform other related duties consistent with the position.

Skills

Calendar management

Travel coordination

Executive communication

Confidential information handling

AI tools experience

Microsoft 365 proficiency

Education

Business/Office Administration degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Bridgemans Services Group LP is seeking an Executive Assistant to provide high-level administrative support to the President and Executive, supporting coordination with internal teams, clients, and partners. The role requires discretion, superior organization and managing complex schedules and travel.

Responsibilities include calendar and travel management, drafting executive materials, and ensuring timely follow-up on commitments, with opportunities to contribute to special projects and