Executive Assistant to CEO — Strategic Partner, Travel & Board Prep

First National Financial; Toronto; On-site; CAD 76,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Benefits

Career advancement opportunities

Job summary

First National Financial is seeking an Executive Assistant to provide high level administrative and operational support to the President and CEO. You will proactively manage the CEO’s calendar, coordinate complex schedules, arrange travel, and support critical meetings, ensuring follow-through with stakeholders.

Your role requires discretion, strong communication, and the ability to work in a dynamic environment while maintaining confidentiality and professionalism.

Qualifications

• Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP).
• Strong calendar management and meeting prep skills.
• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel).

Responsibilities

• Manage the CEO’s calendar and coordinate appointments, meetings, and events.
• Handle confidential matters with discretion and serve as a point of contact for stakeholders.
• Prepare for board meetings and arrange travel, itineraries, and expense reports.
• Provide general administrative support and ensure compliance with policies.

Skills

Calendar management

Executive coordination

Written communication

Discretion

Organization

Time management

Financial services knowledge

Tools

Microsoft Office

Job description

First National Financial is seeking an Executive Assistant to provide high level administrative and operational support to the President and CEO. You will proactively manage the CEO’s calendar, coordinate complex schedules, arrange travel, and support critical meetings, ensuring follow-through with stakeholders.

Your role requires discretion, strong communication, and the ability to work in a dynamic environment while maintaining confidentiality and professionalism.