Office Manager

Earls Kitchen + Bar; Whistler; On-site; CAD 50,000 - 75,000; Full time

Job summary

Earls Kitchen + Bar in Whistler, BC is seeking an Office Manager to provide confidential administrative and payroll support to the management team and partners. The role emphasizes integrity, organization, and cross-functional teamwork within a dynamic hospitality environment.

The successful candidate will oversee payroll processing, daily accounting tasks in Excel, and coordinate with leadership to maintain accurate financials and organized records.

Qualifications

• Previous experience in Payroll, Accounting or Bookkeeping is preferred.
• A basic understanding of Microsoft Excel.
• The ability to delegate efficiently, excellence in communication and the ability to handle situations that require you to keep your cool
• An innate drive to help others succeed, enviable organization, time management and feedback skills and a generosity in sharing your skills and knowledge with your team
• The ability to legally work in Canada (as a citizen, resident or holding other current and valid work permits)

Responsibilities

• Run a smooth operation by using your impressive communication skills between all team members.
• Balance and reconcile a complex business through multiple channels of payments.
• Daily accounting routines using excel and multiple accounts.
• Input labour and expense data into Push Operations to ensure accuracy of profitability reports.
• Track and pay all weekly invoices, while maintaining store balance sheets
• Create an engaging partner and leader experience through accurate processing of cash outs, payroll and resolution of pay issues.
• Create a safe, timeless, clean and organized environment by maintaining a clean and organized office, up to date compliance and partner notification boards as well as accurate files and paperwork.

Skills

Payroll

Accounting

Bookkeeping

Excel

Communication

Leadership

Time management

Organization

Push Operations

Tools

Push Operations

Job description

Our Office Manager is a person who enjoys providing a high level of confidential administrative and personal support to the management team and to our partners. They are willing to assist the Leadership Team by providing leadership and direction in all aspects of payroll and administrative duties.

The role of the Office Manager is a unique role for someone who leads with integrity, loves being organized, and enjoys working as part of an exciting and evolving team.

Joining Earls also comes with perks to support you in your personal and professional journey. We’re committed to teamwork, community, and your learning and development. Our ultimate goal is that you leave here with tools in your pocket to live a life you’re on fire for; whether you stay with the company for 5 months or 5 (or more!) years.

This role has a flexible schedule that may fit well other employment or family commitments. The most important day of the week for our Office Manager is Monday and being able to work that day is the only must in your weekly schedule. Four to five days per week is preferred and can be anywhere from 20 hours per week to 40 hours per week depending on your needs and our needs.

As an Office Manager, you’ll:

• Run a smooth operation by using your impressive communication skills between all team members.
• Balance and reconcile a complex business through multiple channels of payments.
• Daily accounting routines using excel and multiple accounts.
• Order products or services as necessary to maintain the integrity of the space
• Input labour and expense data into Push Operations to ensure accuracy of profitability reports.
• Track and pay all weekly invoices, while maintaining store balance sheets
• Create an engaging partner and leader experience through accurate processing of cash outs, payroll and resolution of pay issues.
• Create a safe, timeless, clean and organized environment by maintaining a clean and organized office, up to date compliance and partner notification boards as well as accurate files and paperwork.

What you bring to the office:

• Previous experience in Payroll, Accounting or Bookkeeping is preferred.
• A basic understanding of Microsoft Excel.
• The ability to delegate efficiently, excellence in communication and the ability to handle situations that require you to keep your cool
• An innate drive to help others succeed, enviable organization, time management and feedback skills and a generosity in sharing your skills and knowledge with your team
• The ability to legally work in Canada (as a citizen, resident or holding other current and valid work permits)
• Secure housing in the Sea to Sky area

What we need from you:

• Passion for a leadership-focused role.
• A passion and commitment to hospitality, teamwork, and fun.
• A commitment to fostering a supportive and engaging experience for your team members and guests.
• A willingness to learn and an openness to feedback, coaching, and mentorship.
• You are already in Canada and you already have the legal right and/or documentation to work in Canada

Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome.

All employment decisions inclusive of recruiting, hiring, compensation, promotions and terminations are based on qualifications, competencies and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.