Executive Assistant III

TD Securities; Toronto; On-site; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid time off

Job summary

A leading financial institution in Toronto is seeking an experienced Executive Assistant III to provide dedicated administrative support to an Executive Vice President. The role involves managing complex calendars, coordinating travel arrangements, and ensuring smooth operations for the executive team. The ideal candidate will have over 5 years of experience, strong organizational skills, and excellent communication abilities. This position offers a competitive salary and a comprehensive benefits package.

Qualifications

• Over 5 years of relevant experience.
• Proven track record as an executive assistant.
• Experience in managing complex travel arrangements.

Responsibilities

• Manage calendar for the Executive Vice President.
• Coordinate international travel and meetings.
• Maintain confidentiality while performing tasks.

Skills

Calendar management

Travel coordination

Communication skills

Organizational skills

Leadership

Judgment skills

Education

Undergraduate degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

Executive Assistant III – TD Securities

Location

Toronto, Ontario, Canada

Hours

37.5 hours per week

Line of Business

Administration

Compensation

$75,000 – $95,000 CAD per year

Job Description

At TD Bank Group, we strive to deliver legendary customer experiences. Our executive team relies on exceptional administrative professionals to support executives and maintain smooth business operations.

As an Executive Assistant III, you will provide dedicated administrative support to an Executive Vice President and to the broader team as assigned.

Responsibilities

• Own and maintain calendar management for the dedicated leader, troubleshooting conflicts with creative solutions.
• Coordinate travel, including international arrangements and re‑scheduling due to delays. Manage meeting rescheduling with internal and external parties.
• Process expenses for the leader and ensure timely completion.
• Assist in coordinating in‑office or virtual meetings, townhalls, and off‑site events, including booking spaces, agenda development, technology setup, and catering.
• Maintain confidentiality; access leaders’ email to prioritize tasks and perform administrative work on behalf.
• Apply due diligence to ensure accuracy in finishing ad‑hoc tasks (reports, invoices, communications, tables, charts, files).
• Inform the immediate team regularly on project status and relevant day‑to‑day information.
• Provide vacation/temporary coverage for colleagues and additional leaders.
• Mentor junior assistants and support complex joint tasks.
• Collaborate with other executive assistants and internal/external partners.

Qualifications

• Undergraduate degree preferred with over 5 years of relevant experience.
• Extensive knowledge of Windows, Microsoft Office Suite, and internet applications (Outlook, PowerPoint, Word, etc.).
• Experience coordinating complex travel arrangements and managing frequent changes.
• Excellent communication skills with active listening, question‑asking, and effective communication.
• Proven track record as an executive assistant.
• Demonstrated leadership skills for mentoring junior colleagues.
• Excellent organizational skills with ability to multitask and adapt in a fast‑paced environment.
• Strong judgment skills; support initiatives with discretion for confidential information.
• Ability to interpret TD policies and assist executives in applying these standards.

Application Requirements

• Cover letter (one page).
• Resume (two pages).

Additional Information

We offer a total rewards package that includes base salary, variable compensation, health benefits, retirement plans, paid time off, banking benefits, and career development programs.

How to Apply

Apply online through the TD Careers portal. Referrals increase your chances of being interviewed by up to 2×.