Executive Assistant

Elby Professional Recruitment; Thorold; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Sick days

Vacation time

Health spending account

Full benefits after one year

RSP match after one year

Job summary

Elby Professional Recruitment is seeking an Executive Assistant to support the CEO in a dynamic, fast-paced company. The role involves high-level administrative and operational support, calendar management, and coordination of executive priorities.

The ideal candidate will have at least 2 years of experience supporting senior leadership, exceptional organizational and communication skills, and proficiency with Microsoft Office. Confidentiality and professional discretion are essential.

Qualifications

• 2+ years of experience supporting a senior executive or CEO.
• Ability to handle highly confidential information with professionalism and discretion.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level executive support to the CEO, including calendar management, scheduling, and coordination of meetings and priorities.
• Coordinate and support Board, Executive, and leadership meetings, including agenda preparation, meeting logistics, minute-taking, and distribution of materials.
• Prepare professional reports, presentations, correspondence, and other executive-level documentation.
• Manage executive travel arrangements, expense reconciliations, and related administrative activities.
• Research, analyze, and compile information to support decision-making and initiatives.
• Identify opportunities to improve administrative processes and leverage technology to enhance efficiency.

Skills

Executive support experience

Confidentiality & discretion

Organizational skills

Communication skills

Meeting minutes

Independent working

Tools

Microsoft Office

Job description

Our client is seeking an Executive Assistant who is highly organized, proactive, and confident supporting executive leaders in a fast-paced environment. This individual will serve as a trusted partner to the CEO, providing high-level administrative, operational, and project coordination support while handling sensitive and confidential information with professionalism and discretion.

Competitive salary of $60,000-65,000

Competitive benefits including

• 18 sick days
• 2 weeks vacation to start
• a health spending account for $1,000 after probation (Gateway Division)
• full benefits (dental, LTD, extended health) after one year
• a 3% RSP match after one year

This posting is for an open vacancy currently available within our client's organization.

Responsibilities

• Provide high-level executive support to the CEO, including complex calendar management, scheduling, and coordination of meetings and priorities.
• Coordinate and support Board, Executive, and leadership meetings, including agenda preparation, meeting logistics, minute-taking, and distribution of meeting materials.
• Prepare professional reports, presentations, correspondence, communications, and other executive-level documentation.
• Manage executive travel arrangements, expense reconciliations, and related administrative activities.
• Research, analyze, and compile information to support decision-making, projects, reports, and organizational initiatives.
• Identify opportunities to improve administrative processes and leverage technology to enhance efficiency, organization, and executive effectiveness.

Qualifications

• Minimum of 2 years of experience supporting a senior executive, CEO, or executive leadership team in an Executive Assistant role.
• Demonstrated ability to handle highly confidential and sensitive information with professionalism, tact, and discretion.
• Strong organizational and time management skills, with the ability to manage competing priorities and anticipate executive needs.
• Exceptional written and verbal communication skills, including experience preparing correspondence, reports, presentations, and meeting minutes.
• Strong technology skills with proficiency in Microsoft Office Suite and the ability to leverage technology to improve workflows and administrative processes.
• Proven ability to exercise sound judgment, work independently, and build effective relationships with internal and external stakeholders.

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.