Executive Assistant to CEO - AI-Driven VIP Support

Miraterra Technologies Corporation; Vancouver; On-site; CAD 60,000 - 90,000; Full time

Job summary

Miraterra Technologies Corporation seeks an Executive Assistant to the CEO. You’ll partner closely with leadership, oversee a dynamic calendar, filter communications, and protect the CEO’s time with discretion.

You’ll leverage AI tools to optimize workflows, travel planning, and board prep, coordinating across teams and with partners worldwide. You’ll build processes, handle VIP visits, and manage light administrative tasks, with a bias for proactive problem solving and strong judgment.

Qualifications

• 3+ years of experience in an administrative, coordination, operations or client-facing role.
• Strong organizational skills and attention to detail.
• Experience owning high stakes communications.
• Experience creating or improving a process or system.
• Ability to manage competing priorities and act proactively.
• Personable communicator who can adapt tone to audiences.
• Proficiency with Google Workspace or Microsoft Office, calendar tools, and Slack.
• Comfort with AI tools for scheduling, planning, research and communication.

Responsibilities

• Stay one step ahead: understand CEO priorities and remove barriers.
• Be the CEO's first contact, manage communications and a fast-changing calendar.
• Own problems end to end from discovery to follow-through.
• Handle complex travel arrangements, including international trips.
• Build systems to streamline information flow, decisions and time management using AI.
• Support board meeting logistics and external-facing needs.
• Create an exceptional VIP visitor experience reflecting our culture.
• Handle light office tasks, mail, supplies and expense reporting.
• Be flexible about after-hours work when priorities require it.
• Coordinate vendor relationships and cross-functional projects end-to-end.

Skills

Administrative experience

Startup experience

Calendar management

Excellent communication

Tools

Google Workspace

Microsoft Office

Slack

Calendar tools

Job description

Miraterra Technologies Corporation seeks an Executive Assistant to the CEO. You’ll partner closely with leadership, oversee a dynamic calendar, filter communications, and protect the CEO’s time with discretion.

You’ll leverage AI tools to optimize workflows, travel planning, and board prep, coordinating across teams and with partners worldwide. You’ll build processes, handle VIP visits, and manage light administrative tasks, with a bias for proactive problem solving and strong judgment.