Senior Executive Assistant & Chief of Staff to CEO

Micro Engineering Tech Inc; Calgary; Hybrid; CAD 55,000 - 83,000; Full time

Job summary

METI Group is seeking an experienced Executive Assistant to support the CEO across HR, legal, administration and finance. This hybrid Calgary role requires organization, discretion and strong MS 365/Google Workspace skills.

You will manage the CEO's calendar across multiple time zones, coordinate recruitment, contracts and finance tasks, and help maintain our office and operations across Canada, MENA and Europe.

Qualifications

• Legally entitled to work in Canada.
• Post-secondary diploma or degree in business administration, office administration, accounting, paralegal studies or a related field.
• 10+ years as an executive assistant, office manager or similar role supporting a CEO or senior executive.
• Practical experience across at least two of: HR administration, contract administration, bookkeeping or accounts support.
• Excellent written and spoken English, with a polished, professional manner.
• Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and comfort with Google Workspace.
• Proven ability to handle highly confidential information with complete discretion.
• Strong organization and follow-through: you track many open items at once and close them without reminders.

Responsibilities

• Manage the CEO's calendar across Canadian, MENA and European time zones, including scheduling and protecting focus time.
• Coordinate recruitment end to end: draft and post job descriptions, screen applications, schedule interviews and communicate with candidates.
• Maintain central contract register and draft standard documents (NDAs, MOUs, service agreements).
• Process receipts and invoices; assist with month-end close and year-end inputs.
• Organize shared document systems (Microsoft 365/SharePoint and Google Drive) and prepare board materials.
• Greet visitors, host meetings, and support Calgary office operations.

Skills

Executive support

Calendar management

Discretion

Organization

Microsoft 365

Google Workspace

Written and spoken English

Communication

Education

Post-secondary diploma or degree in business administration, office administration, accounting, paralegal studies or related field

Tools

QuickBooks Online

Dext

DocuSign

Job description

METI Group is seeking an experienced Executive Assistant to support the CEO across HR, legal, administration and finance. This hybrid Calgary role requires organization, discretion and strong MS 365/Google Workspace skills.

You will manage the CEO's calendar across multiple time zones, coordinate recruitment, contracts and finance tasks, and help maintain our office and operations across Canada, MENA and Europe.