Strategic Executive Assistant to CEO | Board & Ops

Collage; Vancouver; Presencial; CAD 90.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus program

Stock options

Paid time off (4+ weeks)

Extended health benefits

Descripción de la vacante

Miru is seeking an Executive Assistant in Vancouver, BC to support our CEO and executive team. You will manage the CEO's calendar and travel, coordinate board and shareholder meetings, and maintain confidential materials with discretion.

You will collaborate across departments, plan company-wide meetings and events, and ensure smooth execution of contracts and legal documents. This in-office role requires a proactive, detail-oriented professional with a bachelor’s degree or equivalent experience.

Formación

• 5+ years of experience supporting C-suite executives.
• Experience coordinating board and shareholder meetings and handling confidential information.
• Strong document preparation skills and experience coordinating contracts or legal paperwork.
• Experience planning company meetings and events.
• Exceptional attention to detail and high standard for accuracy.

Responsabilidades

• Manage the CEO's calendar, correspondence, and travel, anticipating needs and flagging issues.
• Own the logistics of Board of Directors and Shareholder meetings, including scheduling, agendas, and minutes.
• Manage confidential investor and stakeholder materials, including the data room, with the exec team.
• Support members of the executive team with planning, prioritization, and organization of their work.
• Run the logistics of recurring business sync and executive meetings, including scheduling and action tracking.
• Schedule cross-departmental meetings, prepare agendas and pre-reads, track outcomes.
• Plan and deliver company meetings and events, including all-hands and social events.
• Prepare, format, and proofread documents, presentations, and reports for executive, board, and external audiences.
• Coordinate legal and contract processes: routing agreements for review and signature, tracking dates, liaising with counsel.
• Prepare and process standard-form agreements (NDAs, MTAs) against templates.
• Maintain organized, access-controlled records for corporate, board, and contract documents.
• Take on ad hoc projects in support of the executive team.

Conocimientos

Calendar management

Travel coordination

Discretion

Confidentiality

Communication

Attention to detail

Executive support

Google Workspace

Educación

Bachelor's degree or equivalent

Herramientas

Google Workspace

Descripción del empleo

Miru is seeking an Executive Assistant in Vancouver, BC to support our CEO and executive team. You will manage the CEO's calendar and travel, coordinate board and shareholder meetings, and maintain confidential materials with discretion.

You will collaborate across departments, plan company-wide meetings and events, and ensure smooth execution of contracts and legal documents. This in-office role requires a proactive, detail-oriented professional with a bachelor’s degree or equivalent experience.