Executive Assistant

Miraterra; Vancouver; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

On-site presence 3 days/week

Job summary

Miraterra is seeking an Executive Assistant to support the CEO with strategic calendar management, communications and travel planning. You will help shape efficient workflows and leverage AI tools to streamline information flow and decisions, while maintaining the highest level of discretion and integrity.

You will collaborate with the leadership team and board, coordinate external partnerships, and ensure a smooth VIP experience.

Qualifications

• 3+ years in administrative, coordination, operations or client-facing roles.
• Strong organizational skills with attention to detail.
• Experience drafting high-stakes communications with discretion.
• Proven ability to design or improve processes and systems.
• Ability to manage competing priorities and adapt communications for audiences.
• Excellent interpersonal skills and trust-building at all levels.
• Proficient with calendar tools, Google Workspace or MS Office, and Slack.
• Curiosity for AI tools in scheduling, planning and research.

Responsibilities

• Stay ahead of the CEO's priorities and remove barriers to focus.
• Serve as first contact, manage communications and dynamic calendar.
• Own problems end to end, from solution to follow-through.
• Arrange complex travel including international trips with contingency plans.
• Build and improve systems that support the CEO, leveraging AI for flow of information and decision tracking.
• Support board logistics, special projects and external-facing needs.
• Create exceptional VIP visitor experiences reflecting company culture.
• Handle light admin tasks, mail, ordering, and expense reports for the CEO.
• Be flexible beyond standard hours when priorities demand.
• Coordinate vendor relationships and cross-functional projects end-to-end.

Skills

Executive support

Calendar management

Communication skills

Project coordination

Travel planning

Tech-savvy / AI tools

Google Workspace / MS Office

Stakeholder management

Tools

Slack

Google Workspace

Microsoft Office

Job description

FULL-TIME POSITION

OVERVIEW

At Miraterra, we’re on a mission to create a healthier, more efficient, and sustainable future. Our breakthrough digital measurement technology is transforming how we understand the world around us - unlocking critical insights across soil, plants, feed, food, and more. With nearly 70% of farmland topsoil already degraded, we are pioneering a new standard for soil intelligence. Combining AI, spectroscopy, and genomics, we deliver actionable insights in minutes, at scale, giving the land a voice. Join us in driving productivity, food security and climate resilience.

YOUR ROLE AT MIRATERRA

As Executive Assistant, you'll be a trusted partner to our CEO, protecting his focus and extending his reach. You bring strong organizational discipline, sharp judgment and the instinct to own problems fully.. You're as quick to spot a better way of doing things as you are to follow through on them. You're eager to learn how a company grows from the inside and comfortable using AI tools to work smarter.

You'll represent the CEO with credibility, warmth and care in every interaction, internal and external, and handle sensitive information with discretion and integrity. You'll become someone people trust, while embodying our culture and the values that define how we lead.

WORKING RELATIONSHIPS

You'll report directly to the CEO and work closely with our leadership team, board members, investors, customers and industry partners around the world.

IN THIS ROLE, YOU WILL

• Stay one step ahead: understand the CEO's priorities and proactively remove barriers to his focus.
• Serve as the CEO's first point of contact, managing written communications and a fast-changing calendar with care and good judgment.
• Own problems end to end, from finding solutions through to follow-through.
• Handle complex travel arrangements, including international travel, with contingency planning built in from the start.
• Build and improve the systems and processes that support the CEO, including using AI to streamline how information flows, how decisions are tracked and how his time is protected.
• Support board meeting logistics and preparation, special projects and other external-facing needs.
• Create an exceptional experience for VIP visitors that reflects our culture.
• Handle light office and administrative tasks, including incoming mail, supply ordering, and expense reporting for the CEO
• Be flexible about work outside of standard hours when priorities call for it.
• Manage ongoing relationships with vendors and service providers (travel, events, office), and coordinate cross-functional projects or events from start to finish.

WE'RE LOOKING FOR

• 3+ years of experience in an administrative, coordination, operations or client-facing role; startup experience is an asset.
• Strong organizational skills and attention to detail. You can keep many moving pieces on track.
• Experience owning high stakes communications: drafting, filtering, and responding with good judgement and discretion.
• Experience creating or improving a process or system, with a curious, analytical approach to making things work better.
• Ability to manage competing priorities, think through implications, and act before being asked.
• A personable communicator who builds trust at all levels and can adapt their style to different audiences.
• Proficiency with Google Workspace or Microsoft Office, calendar tools, and collaboration platforms such as Slack.
• Comfort and curiosity with AI tools for scheduling, planning, research and communication.

Don't check every box? We'd still love to hear from you. We value transferable skills and potential as much as a perfect match.

LOCATION

• Vancouver, BC (Hybrid)
• Most weeks require onsite presence at our office 3 times per week.

JOB TYPE

• Full-time, Permanent

While we thank all applicants for their interest, only short-listed candidates will be contacted.

Miraterra is a safe, inclusive workplace for people of all backgrounds and walks of life.

We strongly encourage you to apply if you are from a marginalized or underrepresented group.