Executive Assistant to CEO | AI-Savvy Ops Partner (Hybrid)

Miraterra; Vancouver; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

On-site presence 3 days/week

Job summary

Miraterra is seeking an Executive Assistant to support the CEO with strategic calendar management, communications and travel planning. You will help shape efficient workflows and leverage AI tools to streamline information flow and decisions, while maintaining the highest level of discretion and integrity.

You will collaborate with the leadership team and board, coordinate external partnerships, and ensure a smooth VIP experience.

Qualifications

• 3+ years in administrative, coordination, operations or client-facing roles.
• Strong organizational skills with attention to detail.
• Experience drafting high-stakes communications with discretion.
• Proven ability to design or improve processes and systems.
• Ability to manage competing priorities and adapt communications for audiences.
• Excellent interpersonal skills and trust-building at all levels.
• Proficient with calendar tools, Google Workspace or MS Office, and Slack.
• Curiosity for AI tools in scheduling, planning and research.

Responsibilities

• Stay ahead of the CEO's priorities and remove barriers to focus.
• Serve as first contact, manage communications and dynamic calendar.
• Own problems end to end, from solution to follow-through.
• Arrange complex travel including international trips with contingency plans.
• Build and improve systems that support the CEO, leveraging AI for flow of information and decision tracking.
• Support board logistics, special projects and external-facing needs.
• Create exceptional VIP visitor experiences reflecting company culture.
• Handle light admin tasks, mail, ordering, and expense reports for the CEO.
• Be flexible beyond standard hours when priorities demand.
• Coordinate vendor relationships and cross-functional projects end-to-end.

Skills

Executive support

Calendar management

Communication skills

Project coordination

Travel planning

Tech-savvy / AI tools

Google Workspace / MS Office

Stakeholder management

Tools

Slack

Google Workspace

Microsoft Office

Job description

Miraterra is seeking an Executive Assistant to support the CEO with strategic calendar management, communications and travel planning. You will help shape efficient workflows and leverage AI tools to streamline information flow and decisions, while maintaining the highest level of discretion and integrity.

You will collaborate with the leadership team and board, coordinate external partnerships, and ensure a smooth VIP experience.