Senior Executive Assistant to the CEO | Hybrid & AI-Enabled

BIMM; Toronto; Híbrido; CAD 90 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health & dental

RRSP matching

Hybrid office

Team events

Birthday day off

Resumo da oferta

BIMM, a Toronto-based agency at the intersection of data, technology, and creativity, is seeking a Senior Executive Assistant to partner with the CEO. This hybrid role requires in-office presence two days per week and offers close collaboration with the ELT, clients, and partners across the kyu Collective.

You will manage the CEO’s calendar, communications, travel, and priorities, ensuring time is focused on high-value leadership work.

Qualificações

• 7+ years of Executive Assistant experience, including at least 3 years supporting a CEO or C-suite executive.
• Experience in a professional services, agency, consulting, or high-growth environment is a strong asset.
• Demonstrated ability to operate independently with limited direction.
• Outstanding written and verbal communication skills.

Responsabilidades

• Manage the CEO’s calendar, meeting cadence, and priorities, protecting time for the highest-impact work.
• Triage incoming requests and email, determine the right level of CEO involvement, and handle or redirect what doesn’t need the CEO’s attention.
• Plan and manage domestic and international travel.
• Prepare meeting briefs, agendas, and background materials so the CEO is informed and prepared for every significant interaction.
• Anticipate upcoming deadlines, commitments, and stakeholder needs, and flag risks or conflicts early.
• Track action items and commitments, follow up with stakeholders, and ensure nothing falls through the cracks.
• Draft correspondence, summaries, and presentation materials on behalf of the CEO.
• Leverage technology, automation, AI tools, and productivity platforms to improve effectiveness.
• Coordinate ELT meetings, offsites, and planning sessions, including agendas, materials, logistics, and follow-up.

Conhecimentos

Executive support

Calendar management

Travel planning

Communication

Time management

Cross-functional collaboration

Ferramentas

Microsoft 365

Outlook

Teams

SharePoint

AI tools

Descrição da oferta de emprego

BIMM, a Toronto-based agency at the intersection of data, technology, and creativity, is seeking a Senior Executive Assistant to partner with the CEO. This hybrid role requires in-office presence two days per week and offers close collaboration with the ELT, clients, and partners across the kyu Collective.

You will manage the CEO’s calendar, communications, travel, and priorities, ensuring time is focused on high-value leadership work.