EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)

Peace River North; Fort St. John; In loco; CAD 68.000 - 85.000; Tempo pieno

Descrizione del lavoro

The Executive Assistant to the Superintendent and Directors of Instruction at School District No. 60 (Peace River North) provides high-level confidential administrative support, coordinates calendars, meetings, and travel, and ensures smooth operations across district leadership and schools.

This role requires discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. Work is based in Fort St. John with a twelve-month work year.

Competenze

• Provide confidential executive-level administrative support
• Coordinate executive calendars, appointments, meetings, travel arrangements
• Prepare, proofread, and distribute correspondence, reports, presentations, agendas, minutes
• Coordinate leadership meetings, district events, workshops, projects logistics
• Support district initiatives, processes, reporting, communications
• Maintain confidential records and electronic filing per privacy policies
• Respond professionally to inquiries, liaison between leadership, staff, families, stakeholders
• Track deadlines and milestones, ensure timely follow-up
• Assist with requisitions, expense claims, invoices, and basic expenditure tracking

Mansioni

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities
• Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents
• Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities
• Support district educational initiatives, administrative processes, reporting requirements, and communications
• Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements
• Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders
• Track deadlines, action items, and project milestones, ensuring timely follow-up and communication
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking

Descrizione del lavoro

EXECUTIVE ASSISTANT - SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)

School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction.

Position Description

The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.

The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.

Hours of Work: (8) hours per day
Duties to Commence : November 30, 2026
Work Year Base: Twelve (12) months per year
Commencing Salary: $67,700 - $84,625

Key Responsibilities:

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
• Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
• Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
• Support district educational initiatives, administrative processes, reporting requirements, and communications.
• Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
• Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
• Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.