Executive Assistant, Superintendent of Schools

North Vancouver School District #44; North Vancouver; On-site; CAD 75,000 - 79,000; Full time

Job summary

An established educational institution is seeking an Executive Assistant to the Superintendent of Schools. This role is crucial in promoting academic and personal development while ensuring smooth operations within the Superintendent's Office. You will be responsible for providing high-level administrative support, managing sensitive information, and liaising with various stakeholders. This position offers a dynamic work environment where you can contribute to a diverse educational community. If you have a passion for education and exceptional administrative skills, this is an exciting opportunity to grow your career in a supportive setting.

Qualifications

• Proven experience in administrative roles with a focus on confidentiality.
• Strong skills in document creation, editing, and software applications.

Responsibilities

• Provide administrative support to the Superintendent of Schools.
• Liaise with various stakeholders and manage day-to-day activities.

Skills

Administrative Assistance

Document Creation/Editing

Spreadsheet Software

Presentation Software

Database Software

Discretion

Job description

North Vancouver School District

From coastal beaches to mountain forests, the North Vancouver School District “the natural place to learn” provides world-class instruction and a rich diversity of engaging programs to inspire success for every student. Our 25 elementary and 7 secondary schools, 2650 staff and 16,000 students offer a safe and nurturing environment based on trust, respect, responsibility and collaboration. Are you passionate about Communications and looking for a great working environment? Then come “learn, share and grow” with us in the natural place to work!

Executive Assistant, Superintendent of Schools

Posting M-2425-006

(Full time, exempt)

As the Executive Assistant to the Superintendent of Schools, you will promote academic, social and personal development; honour diversity; encourage equity and practice democratic governance—these are the principles that guide our organization every day. With the wide variety of programs we offer across 38 schools, every one of our almost 17,000 students is given an opportunity for success. With specialty programs like band, French Immersion, Artists for Kids, International Baccalaureate, Aboriginal education, distributed learning and our residential outdoor education centre, as well as a commitment to extracurricular athletics, choir and student leadership, there is something for everyone.

As an experienced professional, the Executive Assistant is responsible for providing administrative assistance and support to the Superintendent of Schools. You will assist with planning and managing the day-to-day activities of the Superintendent's Office and the ongoing review and development of strategic planning, policy and other documents. Providing research support, some of which may relate to sensitive material requiring a high level of confidentiality, will also fall within your scope.

You will liaise with trustees, elected representatives, government officials, the school board and staff, community organizations and the general public, responding to general information requests regarding district policies, educational programs and events. Working as part of a team with other executive assistants, you will provide support to the team as well as supervise and direct clerical support staff when needed.

Exemplary document creation/editing, spreadsheet, presentation and database software skills will be key to your success, as will a strongly developed sense of discretion.

Qualified candidates are requested to submit an email application, which will include a comprehensive resume detailing qualifications and experience as related to the position of interest, and contact information for three current professional references.

Our employees receive salary and benefits commensurate with the responsibilities of this position. The salary for this role starts between $75,654 and $78,356. We regret that we can only acknowledge and contact those selected for an interview. Learn more about North Vancouver School District 44 and the career opportunities currently available.

The North Vancouver School District is committed to creating a welcoming and inclusive work environment which embraces diversity and honours and respects everyone. We encourage applications from all qualified individuals and welcome you to contact us confidentially if you may require an accommodation in order to participate fully in our recruitment process.

By applying, candidates give permission to the North Vancouver School District to contact any references or any past or present employers named in the application. If you're interested, please apply online at www.makeafuture.ca/north-vancouver, by Friday, March 31, 2025 at 4:00 p.m.