Executive Assistant - Corporate Services and Human Resources

Renfrew County District School Board; Eastern Ontario; On-site; CAD 82,000 - 90,000; Full time

Job summary

Renfrew County District School Board is seeking an Executive Assistant to Corporate Services and Human Resources in Pembroke, ON. The role provides confidential administrative support to the Superintendent of Business and the Superintendent of Human Resources while acting as a key liaison with internal and external stakeholders.

You will supervise the School and Office Coach, manage board-wide programs like Cross Boundary Transfers and Student Support Fund, and handle FOI, privacy, and records

Qualifications

• Two-year college diploma in office or business administration.
• 5–7 years of lead administrative or executive experience in education/public sector.
• Proficiency with MS Office (incl. Access), Adobe PDF, Google Suite, and relevant platforms.

Responsibilities

• Provide confidential administrative support to the Superintendent of Business and Superintendent of Human Resources; screen inquiries; schedule meetings; draft agendas; record minutes.
• Directly supervise the School and Office Coach; establish office guidelines to ensure compliant operations.
• Administer programs (Cross Boundary Transfers, Student Support Fund); analyze enrolment projections and demographic data using Aspen, Baragar, GIS.
• Oversee FOI, privacy, and records management; coordinate OSBIE insurance and legal documentation with counsel.

Skills

Communication

Judgement/Discretion

Leadership

Supervising staff

Education

Two-year college diploma

Tools

MS Office Suite (incl. Access)

Adobe PDF

Google Suite

Webpage content creation

Baragar

Aspen

K212

EasyConnect

BusPlanner

Job description

October 20, 2026

RENFREW COUNTY DISTRICT SCHOOL BOARD

requires an

EXECUTIVE ASSISTANT - CORPORATE SERVICES AND HUMAN RESOURCES

LOCATION

RCDSB Board Office, Pembroke, ON Occasional travel within the county and province may be required

HOURS

35 hours/week (100% full-time), 12 months/year

REPORTS TO

Superintendent of Business, Corporate Services and Superintendent of Human Resources

CLASSIFICATION

Non-Union

RATE OF PAY

The annual salary grid range is $82,478 - $90,126

POSITION OVERVIEW

Reporting directly to the Superintendent of Business, Corporate Services and the Superintendent of Human Resources, the Executive Assistant facilitates the efficient operation of the office by providing confidential administrative and secretarial support. This position acts as a primary operational liaison to internal and external stakeholders, filtering and qualifying inquiries, handling executive correspondence, and supporting department management. Additional core functions include directly supervising the School and Office Coach position, administering board-wide programs (Cross Boundary Transfers and Student Support Fund), managing Freedom of Information (FOI), legal and privacy processes, coordinating OSBIE insurance requirements, and maintaining district records retention and disposition schedules.

ABOUT THE DISTRICT

The Renfrew County District School Board (RCDSB) educates over 9,000 students across 28 schools and administrative sites in the Ottawa River Valley, situated on the traditional territory of the Algonquin Anishinaabe people and home to the Algonquins of Pikwakanagan First Nation. As one of the region’s largest employers, RCDSB fosters an innovative, inclusive environment supporting 21st-century learning pathways.

QUALIFICATIONS AND EXPERIENCE

Minimum Requirements:

• Education: Two-year college diploma specializing in office administration, business administration, or equivalent as determined by the Board (a combination of formal training and demonstrated experience may substitute).

• Experience: Minimum of 5-7 years of related experience in a lead administrative or executive role within an education or public sector office environment.

• Technical & Software Skills: Comprehensive proficiency in Microsoft Office Suite (including Access), Adobe PDF, Google Suite, webpage content creation, and specialized third-party platforms (Baragar, Aspen, K212, EasyConnect, BusPlanner).

• Communication & Judgement: Demonstrated tact, diplomacy, and sound judgement when handling sensitive legal, financial, and confidential records, with strong written and verbal communication skills.

Preferred Qualifications

• Direct experience supervising administrative support personnel and thorough knowledge of elementary and secondary school office requirements (Ministry PPMs, OSRs, OICs, student information systems).

• Demonstrated experience managing Freedom of Information (FOI) requests, preparing Information and Privacy Commissioner (IPC) annual reports, processing OSBIE insurance coverage/claims, and reviewing municipal property zone changes and subdivision applications.

KEY RESPONSIBILITIES

• Executive & Administrative Support: Provide confidential administrative support to the Superintendent of Business and Superintendent of Human Resources; screen and direct inquiries; schedule meetings, draft agendas, and record minutes; maintain budget records and exercise budget signing authority for expense claims, invoices, Mastercard statements, and legal invoices; serve as an appointed Commissioner of Oaths.

• School Office Leadership & Supervision: Directly supervise the School and Office Coach position; establish, revise, and audit office organization and operational guidelines across District school offices to ensure cost-effective operation and compliance with Board policies and Ministry guidelines.

• Program Administration & Data Analytics: Preparation of the annual Long Term Enrolment Report, administer the Cross Boundary Transfer program (~900 annual applications) and Student Support Fund (SSF); analyze enrolment projections, boundary lists, and demographic data using Aspen, Baragar, and GIS tools; review County and municipal property zone changes, variance requests, and subdivision applications.

• Privacy, Legal, Insurance & Records Management: Oversee electronic/paper filing and retention schedules; manage FOI requests and track statutory timelines; coordinate OSBIE insurance certificates, property verification, and risk management inquiries; prepare legal documentation for property deeds, lease agreements, and contracts in consultation with legal counsel.

NOTE

Only candidates selected for interviews will be contacted. All other applicants are thanked for their interest. All offers of employment are conditional upon receipt of a current vulnerable sector screening criminal background check acceptable to the Board.

The RCDSB is committed to creating an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring a Code-protected accommodation are encouraged to advise Human Resources ([e-mail]) throughout any stage of the recruitment process.

The RCDSB is committed to equity, diversity and inclusion in our employment practices.