School Administrative Assistant

School District #5 (Southeast Kootenay); Fernie; On-site; CAD 34,000 - 48,000; Part time

Job summary

School District #5 (Southeast Kootenay) is seeking an administrative assistant to support the principal/vice principal with organizational, accounting and secretarial tasks in a counselling area. The temporary role runs until June 25, 2027 and involves 30 hours per week when school is in session.

Qualifications include an Office Administration Certificate, Accounting Certificate (or coursework), a valid driver’s license and experience.

Qualifications

• Effective oral and written communication
• Develop efficient work methods for assigned tasks
• Self-directed, able to work independently or in a team
• Maintain confidentiality with sensitive documents and information

Responsibilities

• Meet required deadlines.
• Assist in implementing the student safety Call Back Program.
• Support safety programs: first aid, fire drills, crisis response, WorkSafeBC expectations.
• Prepare routine and confidential correspondence from instructions.
• Perform related accounting and budgeting tasks.
• Purchase supplies under the Principal's direction.
• Ensure accurate recording of employee absences.
• Maintain student records and generate reports for school, District and Ministry.
• Protect integrity of student information.
• Sort and distribute mail.
• Build positive relationships with stakeholders.
• Perform other duties as needed.

Skills

Communication

Organization

Discretion

Teamwork

Education

Office Administration Certificate

Accounting Certificate

Driver's License

Job description

POSTING: 4075063 R2

JOB SUMMARY:

An employee who, under the direction of the principal/vice principal, performs a variety of organizational, accounting and secretarial functions of the school.

POSITION:

TEMPORARY until June 25, 2027.

HOURS OF WORK:

30 Hrs/ week. When school is in session for students.

AREA:

Counselling

WAGE RATE:

As per C.U.P.E Local 4165 Agreement $29.48

QUALIFICATIONS REQUIRED:

• Office Administration Certificate from a recognized post-secondary institution
• Accounting Certificate or equivalent coursework
• Minimum of two years previous administrative assistant experience would be considered an asset
• Driver's License

MUST HAVE THE ABILITY TO:

• Communicate effectively, orally and in writing.
• Develop effective work methods to handle assigned tasks.
• Be selfdirected, work independently and/or work collegially in a team environment.
• Use courtesy, tact and discretion with students, parents and staff.
• Maintain confidentiality with sensitive documents and information seen or heard.
• Work in a busy environment with constant interruptions.
• Work in disagreeable and/or hostile conditions with tact and diplomacy.
• Operate and maintain office equipment related to the position.
• Complete specialized and technical reports.
• Understand, interpret and apply Ministry guidelines and technical manuals.
• Solve problems related to the position.
• Apply strong organizational skills.

RESPONSIBILITIES AND DUTIES:

• Meet required deadlines.
• Implementation of the student safety Call Back Program.
• Assist in the maintenance of various safety programs, such as first aid, fire drills, crisis response, and WorkSafeBC expectations.
• Provide first alert and appropriate action for accidents and other potentially serious and/or dangerous situations.
• Provide guidance and support to staff, students and others for tasks that require assistance.
• Prepare routine and confidential correspondence from oral or written instructions.
• Perform related accounting and budgeting tasks.
• Purchasing of and ensuring adequate supplies under the direction of the Principal.
• Ensure that employee absences are accurately recorded.
• Maintain all student records and generate reports for the school, District and Ministry.
• Ensure the integrity of student information.
• Sort and distribute mail.
• Build positive relationships with all stakeholders
• Perform other job-related duties

The successful applicant will be subject to the terms of the Criminal Records Review Act. Only short-listed candidates will be contacted.

For more information about this posting, please contact Amanda Skene, HR Coordinator. [e-mail]