EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)

School District 60; Fort St. John; On-site; CAD 68,000 - 85,000; Full time

Benefits offered by this job

Job summary

School District No. 60 (Peace River North) is seeking a highly organized, professional Executive Assistant to support the Superintendent of Schools and Directors of Instruction.

The role coordinates executive schedules, meetings, travel arrangements, and confidential records, liaising with district leadership, administrators, staff, trustees, families, and external partners. The successful candidate will demonstrate discretion, sound judgment, and the ability to manage competing priorities in a

Qualifications

• Post-secondary certificate or diploma in Office Administration or related field.
• Minimum five years of progressively responsible administrative experience, including senior leadership support.
• Experience in a school district, educational institution, or public-sector environment is an asset.
• Advanced proficiency with Google Workspace and Microsoft 365 applications.

Responsibilities

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
• Prepare and distribute correspondence, reports, agendas, minutes, and other confidential documents.
• Coordinate leadership meetings, district events, and workshops, including logistics and follow-up.
• Support district educational initiatives and administrative processes.
• Maintain confidential records and electronic filing systems.
• Respond professionally to inquiries and liaise with district leadership and stakeholders.
• Track deadlines and project milestones with timely follow-up.
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
• Perform other related duties as assigned.

Skills

Calendar management

Executive support

Discretion

Google Workspace

Microsoft 365

Interpersonal skills

Time management

Education

Post-secondary certificate/diploma in Office Administration

Tools

Google Workspace

Microsoft 365

SharePoint

Job description

School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction.

Position Description

The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives.

The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners.

Hours of Work

(8) hours per day

Duties to Commence

November 30, 2026

Work Year Base

Twelve (12) months per year

Commencing Salary

$67,700 - $84,625

Key Responsibilities

• Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
• Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
• Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
• Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
• Support district educational initiatives, administrative processes, reporting requirements, and communications.
• Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
• Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
• Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
• Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
• Perform other related duties as assigned.

Qualification And Experience

• Completion of a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience may be considered.
• Minimum five (5) years of progressively responsible administrative experience, including significant experience supporting senior leadership.
• Previous experience in a school district, educational institution, or public-sector environment is considered an asset.
• Advanced proficiency in Google Workspace and Microsoft 365 applications, including Google Docs, Sheets, Gmail, Calendar, Drive, Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Demonstrated experience coordinating executive schedules, meetings, confidential correspondence, reports, and records.
• Strong organizational, communication, time-management, and problem-solving skills.
• Exceptional discretion, professionalism, and ability to maintain confidentiality when handling sensitive information.
• Ability to work independently, exercise sound judgment, and manage multiple priorities with accuracy and attention to detail.
• Strong interpersonal skills and the ability to establish positive working relationships with diverse stakeholders.
• Familiarity with BC's public education system, district policies, and administrative processes is an asset.

Working Conditions

This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required.

Please Note

Proof of graduation and or highest level of education is required prior to starting work

For more information, please contact:

Wade Hart - Superintendent of (250)-262-6000 or email [e-mail]