Executive Assistant & Employee Experience Coordinator

Other.™; Toronto; On-site; CAD 68,000 - 75,000; Full time

Benefits offered by this job

Mental health coverage

Major dental benefits

Annual health spending allowance

Job summary

A growing advertising firm based in Toronto seeks an organized Employee Experience and Office Operations Coordinator. The role focuses on maintaining a smooth employee experience and supporting office operations. The ideal candidate will have over 3 years of experience in similar roles and strong organizational and communication skills. Offering a base salary of $68,000-$75,000, along with top-tier benefits like mental health coverage and a supportive team environment.

Qualifications

• 3+ years of experience in employee experience, office operations, or executive assistance.
• Comfort managing multiple priorities and working independently.
• Ability to handle confidential information with professionalism.

Responsibilities

• Ensure the day-to-day employee experience runs smoothly.
• Manage office operations including supplies and logistics.
• Coordinate onboarding logistics and support new hires.

Skills

Strong organizational skills

Detail-oriented approach

Clear communication

Proactive mindset

Job description

Other. is raising the bar in the North American advertising industry, setting a new standard for measurable impact, transparency, and accountability for both our team and the clients we partner with.

We are a privately owned, Toronto-based team of approximately 50, led by a small Leadership Team. Having been named to The Globe & Mail’s list of Canada’s Top Growing Companies for three consecutive years, Other. is in an exciting period of sustained growth and making key hires to support what’s next.

Our headquarters is located in Toronto’s Financial District, just steps from Union Station, with a second office steps from Parliament Hill in Ottawa.

The Role

This role is a hands‑on support position at the center of day‑to‑day life at Other. You will help ensure our Leadership team is supported, our office is organized and running smoothly, and our team has a thoughtful, seamless experience, especially during onboarding and their first few months.

The role is split roughly 60% employee experience and office operations and 40% executive assistant support.

This is a behind‑the‑scenes role that requires strong organization, attention to detail, sound judgment, and pride in making things run well.

What You’ll Do

1) Employee Experience & Office Operations (60%)

• Ensuring the day‑to‑day employee experience runs smoothly and reliably
• Keeping the office organized, welcoming, and functional
• Managing office operations including supplies, vendors, space coordination, and basic facilities needs
• Running onboarding logistics and ensuring day‑one readiness for new hires (equipment, access, office set‑up, etc.)
• Supporting new hires through their first few months by coordinating key touchpoints and ensuring a smooth experience
• Coordinating internal events and team moments, including room bookings, vendors, supplies, and scheduling, in partnership with the social committee
• Managing employee recognition, milestones, and celebrations, including coordinating bookings and logistics as needed
• Providing dependable administrative support to our three founders
• Calendar and scheduling support, including setting up meeting invites and coordinating logistics
• Preparing meeting logistics such as agendas and relevant materials when needed
• Booking and coordinating travel, including flights, accommodations, and itineraries
• Managing expenses, receipts, and basic administrative tasks on behalf of the founders

What You Bring

• 3+ years of experience in employee experience, office operations, executive assistance, or a similar coordination‑focused role
• Strong organizational skills and comfort managing multiple priorities
• A proactive, detail‑oriented approach with strong follow‑through
• Clear and professional written and verbal communication
• Comfort working closely with senior leadership and handling confidential information
• Ability to work independently and make practical decisions
• A service‑oriented mindset — you take pride in supporting others and making things run smoothly

What’s In It For You

• Base salary ranging from: $68,000‑$75,000
• Top‑tier benefits including mental health coverage, major dental, annual health spending allowance, and more
• A team that’s energetic, inclusive, and motivated to do great work together

Additional Information

This is a newly created role driven by sustained growth and new business wins.

Other. uses AI‑enabled tools to support parts of our recruitment process. These tools are used to assist our team, not to make hiring decisions. All selection, shortlisting, and hiring decisions are made by people.