Executive Assistant & Office Operations Lead

Beedie; Toronto; On-site; CAD 75,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Vacation

RRSP matching

Maternity leave top-up

Paid volunteering time

Job summary

Beedie is seeking an Executive Assistant and Office Administrator to support the Executive Vice President, Eastern Canada and to ensure the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, proactive professional capable of managing multiple tasks efficiently in a fast-paced setting.

The ideal candidate will have 3+ years of admin experience, exceptional communication skills, and a readiness to handle the needs of the office and staff, including calendar

Qualifications

• 3+ years of experience in an office management or administrative role.
• Excellent written and spoken communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Proactive and customer-service oriented with strong teamwork.

Responsibilities

• Manage day-to-day schedule for the Executive Vice President, Eastern Canada and support planning/relationships.
• Oversee calendar, meetings, and travel logistics for Toronto team members.
• Coordinate office operations, vendor relationships and facilities management.
• Support expense reporting and ad-hoc projects.
• Coordinate employee engagement activities and office events.

Skills

Interpersonal skills

Time management

Multi-tasking

Communication (oral & written)

Proactivity

Problem solving

Attention to detail

Integrity & discretion

Adaptability

Tools

Microsoft Office Suite

Microsoft Teams

Microsoft Dynamics CRM

Outlook

SharePoint

Job description

Beedie is seeking an Executive Assistant and Office Administrator to support the Executive Vice President, Eastern Canada and to ensure the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, proactive professional capable of managing multiple tasks efficiently in a fast-paced setting.

The ideal candidate will have 3+ years of admin experience, exceptional communication skills, and a readiness to handle the needs of the office and staff, including calendar