Executive Assistant & Office Manager — Toronto Ops Lead

CYBERWELL Solutions; Toronto; On-site; CAD 90,000 - 100,000; Full time

Job summary

WELL Health Technologies Corp. is building a Toronto office and seeks an experienced Executive Assistant & Office Manager to support the COO and manage daily operations.

You will coordinate complex calendars, plan travel, prepare reports, and ensure a welcoming, professional office environment. The ideal candidate brings 10+ years of EA/Office Manager experience, superb organizational skills, discretion, and the ability to balance executive support with hands-on office management in a fast-paced

Qualifications

• 10+ years of progressive EA/Office Manager experience.
• Experience supporting senior executives and managing office operations.
• Strong organizational and time-management skills with attention to detail and follow-through.
• Excellent written and verbal communication with discretion and professionalism.

Responsibilities

• Provide executive support to the COO and senior team, including complex calendar management and meeting coordination.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and process expense reports, correspondence, presentations, and reports.
• Anticipate executives' needs and resolve scheduling conflicts to keep priorities on track.
• Coordinate with internal teams and external partners, handling confidential information with discretion.
• Own day-to-day office operations and the Toronto office experience, ensuring a professional, welcoming environment.
• Serve as primary contact for office vendors, building management, and service providers.
• Support meetings, leadership visits, events, and employee engagement activities.
• Greet visitors and manage guests when required.
• Identify opportunities to improve office processes and efficiency.

Skills

Executive support

Office management

Calendar management

Travel coordination

Vendor management

Event planning

MS Office

Discretion

Communication

Problem solving

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Excel

Job description

WELL Health Technologies Corp. is building a Toronto office and seeks an experienced Executive Assistant & Office Manager to support the COO and manage daily operations.

You will coordinate complex calendars, plan travel, prepare reports, and ensure a welcoming, professional office environment. The ideal candidate brings 10+ years of EA/Office Manager experience, superb organizational skills, discretion, and the ability to balance executive support with hands-on office management in a fast-paced